Administrative Assistant

PRAIRIE VIEW INC•Newton, KS

28d•Onsite

About The Position

Are you an organized, dependable administrative professional looking to make a meaningful impact in a behavioral health setting? We are seeking a Unit Administrative Assistant to join our dedicated team within our Psychiatric Residential Treatment Facility (PRTF) and Behavioral Urgent Care (BUC) / Crisis Services division. In this vital role, you will serve as the administrative anchor for our units—supporting clinical leadership, managing daily operational tasks, maintaining unit organization, and ensuring a welcoming, safe environment for staff, patients, and visitors.

Requirements

High School Diploma or equivalent required.
Minimum of 2 years in an administrative assistant or related clerical role.
Strong keyboarding and computer proficiency; comfortable acting as a basic computer resource/troubleshooter for unit staff.
Excellent written and verbal communication skills, including strong grammar, punctuation, and phone etiquette.
Ability to work independently, think quickly on your feet, follow protocols, and maintain a positive, welcoming demeanor under pressure.
Ability to sit and type for extended periods (2+ hours at a time), bend/stoop/kneel as needed for filing/supplies, and observe unit activities.
Must successfully pass both a Kansas Bureau of Investigation (KBI) background check and a Central Registry screening.

Nice To Haves

College coursework or degree in a related field is a plus!

Responsibilities

Assist the Crisis Clinical Officer, PRTF Director, and Director of Nursing with daily administrative needs, including correspondence, scheduling, meeting coordination, and managing unit email lists.
Oversee daily mail distribution, manage petty cash, process and route vendor invoices (pharmacy, security, transport), order medical and general supplies, and schedule vehicle usage.
Serve as a welcoming presence for the unit—answering phone calls, managing visitor access, and helping maintain a safe, secure environment.
Maintain daily KDADS reporting tools, perform chart audits, track medical physicals/consults, and coordinate with Health Information Management (HIM) for EMR scanning.
Assist leadership with staff scheduling, interview coordination, and communicating daily schedule updates (such as sick coverage or shift changes).
Serve as the day-shift Unit Clerk for the PRTF/school, coordinate administrative needs for lab draws, and act as a backup for the Facilities Coordinator when needed.