Administrative Assistant

Ergon, Inc•East Alton, IL

6d•$20 - $23•Onsite

About The Position

Ergon Marine & Industrial Supply, Inc., has an opening for an administrative assistant at its Wood River, IL location. If you are a hard-working person who likes to help others and be proud of the work that you accomplish, then this might be a job that you would enjoy. EMIS services vessels and tows, and this job allows you to be a part of that support of the river crews. Ergon is a family-owned oil and gas company based in the Jackson, MS area with facilities across the US. EMIS is a subsidiary with facilities that support marine traffic up and down the Mississippi River. Our facilities are located in Vicksburg, MS, Wood River, IL, and Memphis, TN.

Requirements

High School Diploma or GED
At least five years' experience in an office position with knowledge of bookkeeping, typing, data entry and processing
Must be computer competent
Good communication and organizational skills, and detail-oriented
Excellent understanding of inventory and controls

Nice To Haves

Training in SAP Program preferred

Responsibilities

Create invoices in SAP for Ergon Marine customers for the tickets received
Prepare requisitions and purchase orders for vendors and service providers. Scan and send through the accounts payable system.
Process COD transactions - reconcile daily sales paperwork with credit card transaction receipts, create invoice in SAP, complete credit card recap
Process Chevron orders per company requirements
Process Exxon Mobil orders per company requirements
Work with Jackson office, outside vendors, and customers regarding problems with purchase orders and invoices.
Perform inventory updates through the purchase order process.
Perform inventory control cycle counts
Perform end-of-month and end-of-year procedures
Procure office supplies as needed, maintain office supply distribution of office supplies as needed
Enter department and vessel grocery orders into SAP
Process p-card statements for credit card holders at EMIS
Support business with any needed duties.