Administrative Assistant (Secret Clearance Required)

St. Michael's Inc•Tampa, FL

1d•Onsite

About The Position

St. Michael’s is hiring an Administrative Assistant to support a Department of Defense (DoD) client. As the Administrative Assistant, you must have experience in managing the operational schedule and long-range calendar of your principal. You will handle telephone calls, messages, short-fused taskers, and office calls.

Requirements

Active Secret Clearance
Three years’ experience providing Administrative Assistance support

Nice To Haves

Bachelor’s degree in any field (experience may be substituted for education)

Responsibilities

Manage the operational schedule of the SOFM-A, SOFM-R and SOFM-FO (as needed) and maintain the long-range plan calendar
Perform a full range of administrative, clerical and office support duties to include but not limited to; scheduling and providing administrative support; participating in special meetings and events and assisting with special projects; balancing administrative workload and providing advice and guidance on subjects related to administration and information management.
Handle telephone calls, messages, short-fused taskers, and daily details of SOFM-A, SOFM-R and SOFM-FO offices (as needed) calls, briefings, and social functions; help with developing and initiating administrative methods and procedures concerning high interest items, flow of information, and processing of staff action packages.
Research and resolve administrative issues and complaints; follow up to ensure complete and quality resolution; oversee and maintain the office calendar; and assist other administrators in making appointments and arranging meetings.
Assist with planning and implementing visits, conferences, and other events involving distinguished visitors, guests, and/or groups; provide Organizational Defense Travel Administrator (ODTA) support.
Independently develop methods and procedures for office automation tasks and identify and solve problems in existing methods or procedures. Perform quality assurance checks for all correspondence to ensure accuracy and compliance with standards, policies, and guidance within the Headquarters.
Use software to create, copy, edit, store, retrieve, and print forms, memos and letters; use database or spreadsheet software to create, enter, revise, sort or calculate, and retrieve data for reports; and use graphic software to provide graphs and charts for reports and presentations.