Private Wealth - Administrative Assistant

Blackstone • New York, NY

25d • $70,000 - $130,000

About The Position

Blackstone Private Wealth was established to answer the growing demand for Blackstone products from high-net worth investors. Partnering with many of the world’s largest private banks and wealth management firms as well as family offices, Blackstone’s Private Wealth team packages and delivers the full breadth of Blackstone’s alternative product capability to these firms and their clients and provides ongoing product and advisor support, as well as education and training around alternatives. The Administrative Assistant role entails providing support to two Senior Managing Directors within the Blackstone Private Wealth team.

Requirements

• 15+ years of administrative assistant experience, preferably within financial services, or a similarly dynamic professional environment
• Advanced proficiency in Microsoft Office, including PowerPoint, Excel, and Outlook
• Exceptional organizational skills with strong attention to detail
• Strong multitasking and prioritization skills, with proven success managing competing responsibilities and deadlines
• Experience coordinating complex travel arrangements; familiarity with Concur is preferred
• Proven effectiveness in fast-paced environments
• A high level of professionalism, discretion, and commitment to confidentiality
• Excellent written and verbal communication skills
• A self-starter with strong follow-through and accountability

Nice To Haves

• Familiarity with Concur is preferred

Responsibilities

• Managing complex calendars, scheduling and prioritizing internal and external meetings while coordinating seamlessly with other assistants.
• Serving as the primary point of contact and gatekeeper, handling calls and correspondence with professionalism and discretion.
• Building and maintaining strong relationships with both Blackstone and client assistants to help secure priority access to high-demand and time-sensitive meeting opportunities for executives.
• Coordinating conference room bookings and meeting logistics; welcoming and registering visitors in the guest management system to ensure a smooth on-site experience.
• Coordinating logistics for conferences and large meetings, managing schedules, materials, and vendor arrangements.
• Arranging comprehensive domestic and international travel, including flights, visas/passports, ground transportation, hotels, and detailed itineraries.
• Overseeing corporate expense management, tracking receipts, preparing reports, and ensuring timely and accurate reimbursements.
• Maintaining and managing tracking systems in Excel to monitor projects, deadlines, and operational workflows.
• Assisting in organizing and supporting firm culture and team engagement initiatives.
• Supporting special projects and ad hoc initiatives, including planning and executing internal events.
• Providing back-up administrative coverage for other senior professionals and team members as needed.

Benefits

• Comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits
• Paid time off
• Life insurance
• 401(k) plan
• Discretionary bonuses

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed