Administrative Assistant - Altavista

Abbott • Altavista, VA

21h • $19 - $38 • Onsite

About The Position

This position works out of our Altavista, VA location in the Abbott Nutrition division. Our Nutrition business develops science-based nutrition products for people of all ages, from helping babies and children grow to keeping adult bodies strong and active. Millions of people around the world count on our leading brands – including Similac®, PediaSure®, Pedialyte®, Ensure®, and Glucerna® – to help them get the nutrients they need to live their healthiest lives.
Altavista, Va., is one of Abbott’s largest nutrition manufacturing plants equipped with advanced technology to ensure efficient production. Working here will make you feel like you’re part of a family that works together to make a difference and help nourish millions of families around the world.

Requirements

• High school diploma or GED.
• 1 year previous Administrative experience.
• Operates with general instruction and some supervision.
• Basic to intermediate knowledge of Microsoft Office Suite, Adobe Acrobat, Visio, and Outlook.

Nice To Haves

• Some college preferred

Responsibilities

• Answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference, acting as a liaison for remote access issues.
• May include some support for tracking budget expenditures.
• Coordinate and maintain departmental files, as assigned, in compliance with corporate and government regulations.
• Follow purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Order business cards and office supplies.
• Use basic to intermediate software skills to perform work assigned.
• Use and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
• Coordinate new employee onboarding and office set-ups.
• Frequently interact with high-level executives.
• Frequently handle confidential or business-sensitive information.
• Maintain and may manage calendars, including meeting and travel scheduling and domestic and international travel arrangements.
• Proactively identify and resolve scheduling conflicts.
• May be the primary point of contact for manager’s schedule.
• Accountable for meeting compliance standards including FDA, OSHA and Abbott policies and procedures.

Benefits

• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with a high employer contribution
• Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED