Administrative Assistant

State of Connecticut•Hartford, CT

4d•Hybrid

About The Position

The State of Connecticut, Department of Administrative Services (DAS), Procurement Unit has an exciting opportunity for you to join us as an Administrative Assistant. The Procurement team works with customers and team members to understand their needs and expectations. We promote learning, creativity, and improvement to meet those needs and adapt to an ever-changing environment. We value respect, integrity, excellence, diversity, and inclusion, and seek team members who share those values. DAS is a state agency whose mission is to provide efficient and effective administrative services to state agencies, departments and other governmental entities. DAS leads procurement, information technology, human resources, and other administrative functions. We deliver value-added procurement programs and services by creating efficiencies introducing smart technologies, and providing collaboration and strategic leadership while acting with integrity. We love to continuously improve customer service and business processes, fostering, and sustaining a strong work environment, strong staff performance, and accountability while strategically aligning our resources.

Requirements

Four (4) years of experience above the routine clerk level in office support or secretarial work.
One (1) year of the General Experience must have been as a Secretary 2 or its equivalent.
Considerable knowledge of office administration and management; department and/or unit policies and procedures; proper grammar, punctuation and spelling; business communications; Knowledge of business math; Considerable interpersonal skills; oral and written communication skills; Ability to operate office equipment which includes computers, tablets, and other electronic equipment; operate office suite software; take notes (shorthand, speedwriting or other method acceptable to manager).

Nice To Haves

Experience proofreading documents to ensure accuracy.
Experience managing projects with competing deadlines prioritizing workflow.
Experience providing support services to all levels of the organization and external stakeholders.
Experience with Microsoft Office Suite, including Teams.

Responsibilities

Performs the most complex office administrative duties as described in the following areas: TYPING: Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; Proofreads for content; Edits using knowledge of grammar, punctuation and spelling.
FILING: Designs office filing systems; Organizes and maintains files (including confidential files); Maintains, updates and reviews references materials and manuals.
CORRESPONDENCE: Composes complex letters and/or memoranda, etc. (e.g., explaining department practices and/or policies) for own or manager's signature.
REPORT WRITING: Researches and assembles information from a variety of sources and prepares statistical and/or narrative reports; Analyzes information and may make recommendations.
INTERPERSONAL: Acts for manager by interpreting established policies and procedures, etc.; Troubleshoots by relieving manager of as much administrative detail as possible; Acts for and regularly makes decisions in manager's absence (within prescribed limits of authority).
PROCESSING: Screens letters, memos, reports and other materials to determine action required; May make recommendations to supervisor.
SECRETARY: Arranges and coordinates meetings (including space and equipment); Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports); Writes minutes of meetings, lectures, conferences, etc. from rough draft; Takes notes and/or meeting minutes; Prepares expense accounts; Makes travel arrangements.
OFFICE MANAGEMENT: Authorizes purchases and payments (within prescribed limits of authority); Develops input and prepares documentation for office and/or department budget; Coordinates budget control and monitoring; Develops office and/or department procedural manuals; Assists in interviewing and hiring office support staff; Trains office support staff; May supervise office support staff.
Performs related duties as required.