Administrative Assistant - Maternity - Full Time - AH Union and Union West
About The Position
Support payroll responsibilities for 150 to 350 teammates under the supervision of Nurse Managers. This role involves managing multiple units, departments, and potentially campuses, ensuring accurate time code allocation, monitoring time and labor edits, trends, and discrepancies. The position also requires managing daily scheduling changes, tracking healthcare teammate license verification, maintaining ShiftSelect credential updates, and handling teammate PTO tracking. Additionally, the role involves managing MLOA/FMLA reports and reconciliation, participating in candidate interviews, maintaining A&C records and biweekly reconciliation reports, staying knowledgeable about healthcare trends and regulations, monitoring premium pay programs, managing multiple projects, and providing general support to Nurse Managers and cross-functional areas. The Administrative Assistant will also support operational projects aimed at improving overall performance and achieving identified goals.
Requirements
- Must be able to work in an office environment, sitting for prolonged periods of time utilizing a computer and telephone and preparing reports and other statistical data.
- Work requires standing as well as walking throughout all assigned units.
- Work may require traveling in personal car to other facilities.
- Occasionally requires the carrying of up to 20 pounds of materials or equipment.
- Ability to work rapidly and accurately under pressure.
- Ability to work in a safe, effective manner.
- Ability to handle different issues and priorities simultaneously.
Nice To Haves
- Bachelor's degree preferred.
- Kronos experience preferred.
- ShiftSelect experience preferred.
Responsibilities
- Support payroll responsibilities between 150 and up to 350 teammates under the Nurse Managers' supervision.
- Ensure time code allocation is accurate.
- Monitor time and labor edits, trends, and discrepancies.
- Monitor appropriate use of incremental and general OT by teammate, department, or unit.
- Manage daily scheduling changes for staff.
- Track monthly healthcare teammate license verification and documentation.
- Maintain ShiftSelect credential updates.
- Track teammate PTO to ensure requests are eligible for approval.
- Manage MLOA/FMLA reports & monthly reconciliation.
- Participate as requested in candidate interviews.
- Maintain A&C records and biweekly reconciliation reports.
- Maintain an adequate knowledge base of healthcare trends and regulations.
- Monitor premium pay programs.
- Manage several projects at one time.
- Provide general support to assigned Nurse Managers.
- Provide support for cross functional areas as needed.
- Support additional operational projects that support the overall performance of identified goal areas.
Benefits
- Comprehensive suite of Total Rewards: benefits and well-being programs
- Competitive compensation
- Generous retirement offerings
- Programs that invest in your career development
- Paid Time Off programs
- Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
- Flexible Spending Accounts for eligible health care and dependent care expenses
- Family benefits such as adoption assistance and paid parental leave
- Defined contribution retirement plans with employer match and other financial wellness programs
- Educational Assistance Program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
