Administrative Assistant (Guthrie Agricultural Center, Guthrie, Wv)

WV Department of Agriculture•Charleston, WV

31d•Onsite

About The Position

Under the general supervision of the Communications Director, this position provides administrative and clerical support for the WVDA Communications Division. The position assists with day-to-day office operations, correspondence, scheduling, purchasing, event coordination and other activities to support the Division.

Requirements

High school diploma or equivalent.
At least one (1) year full-time or equivalent part-time experience providing staff support.
Valid driver’s license is required.
Satisfactory completion of pre-employment drug testing.
Satisfactory completion of pre-employment law enforcement background investigation, including DMV records.
Must maintain a positive image of the Commissioner, West Virginia Department of Agriculture.

Nice To Haves

Demonstrated grant writing, submission, monitoring and/or coordinate experience, at least one (1) year of successful experience preferred.
Completion/graduation from a business or vocational school with a high level of achievement may be considered as a substitution for work experience.

Responsibilities

Provides general administrative and clerical support to the Communications Director and Division staff.
Receives visitors and telephone calls and directs inquiries to appropriate Division personnel or other WVDA divisions and programs.
Maintains, organizes and files electronic and paper documents according to established procedures.
Reviews and distributes incoming mail and correspondence.
Drafts, formats, proofreads and prepares correspondence, reports, spreadsheets, presentations and other documents.
Assists with maintaining Division calendars and schedules meetings, appointments, travel and other activities.
Assists with travel arrangements, registrations and related documentation for Division staff.
Maintains records and compiles information, statistics and other data for reports, projects and Division activities.
Enters and maintains information in spreadsheets, databases and other electronic platforms.
Assists with administrative coordination of special events, meetings, outreach activities and other Communications Division projects.
Assists with mailing lists, publications, promotional materials and other communications-related records and distribution activities.
Orders office and program supplies and maintains inventory.
Assists with purchasing documentation, invoices and other routine financial or administrative records.
Coordinates maintenance and repair of office equipment as needed and assists with maintaining equipment inventory.
Performs general clerical duties, including copying, scanning, mailing and document preparation.
Works with employees throughout WVDA and outside organizations in a professional and courteous manner.
Performs other duties as assigned.