Administrative Assistant

Shriners Children's • Chicago, IL

22d • $22 - $33

About The Position

The Patient Care Services Administrative Assistant, under the supervision of the Market Director of Patient Care Services/Nurse Executive, assists in planning, organizing and implementing necessary activities essential to the administration of patient care services. This is achieved by performing administrative duties and by maintaining an orderly and efficient work environment.

Requirements

• High School diploma / GED
• Intermediate level of experience with Microsoft Suite of products

Nice To Haves

• 3-5 years administrative experience

Responsibilities

• Performs secretarial and clerical support for the Director of Patient Care Services and administrative staff and PCS Managers as directed
• Transcribes correspondence, types policies and procedures, memos, reports, budgets and other materials required for the Director and/or assigned staff in an accurate and timely manner
• Answers telephones, directs calls to appropriate individuals or departments; records and conveys clear messages and prioritizes incoming calls for the Director
• Schedules PCS departmental meetings as directed; notifies appropriate personnel; attends meetings, records and transcribes accurate meeting minutes in a timely manner.
• Provides back-up telephone support and secretarial support for Administrator, Directors and PCS Managers.
• Keeps calendar accurate and up-to-date, schedules meetings in an organized and timely manner. Balances department commitments and ensures schedules do not overlap.
• Screens telephone calls and greets visitors in a courteous and professional manner and directs them to appropriate individuals who can handle their request, question, or problem.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED