Administrative Assistant - Temporary
About The Position
The Temporary Administrative Assistant provides administrative and front-desk support during a maternity leave coverage period. This role supports the President and leadership team with day-to-day administrative tasks and serves as a first point of contact for visitors, callers, and employees. Responsibilities will scale based on the individual’s skill set and how quickly they are able to learn internal systems and processes. Flexibility, professionalism, and a service-oriented mindset are essential. The work schedule includes part-time training for approximately 2–3 weeks prior to the start of maternity leave, full-time (40) hours coverage while the incumbent is on leave (mid/late May through August), and part-time support for approximately 1–2 months following the incumbent’s return.
Requirements
- Strong organizational skills and attention to detail.
- Excellent customer service and phone etiquette.
- Professional verbal and written communication skills.
- Ability to multitask, prioritize work, and adapt in a fast-paced environment.
- High level of discretion and confidentiality.
- Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and general office technology.
- Friendly, approachable, and dependable with a consistent attendance record.
Nice To Haves
- Prior experience in an administrative assistant, office assistant, or receptionist role.
Responsibilities
- Answer and route incoming phone calls with professionalism.
- Greet, sign in/out, and direct visitors, interviewees, vendors, and delivery drivers.
- Assist employees with general questions or direct them to the appropriate department.
- Receive and distribute mail and packages.
- Monitor the President’s email inbox for priority messages, flagging or routing items as appropriate.
- Monitor and maintain the President’s calendar, including scheduling meetings and avoiding conflicts.
- Coordinate meetings, including room setup, Teams links, materials, and basic logistics.
- Upload meeting materials and attachments to digital tools as needed.
- Track and assist with task lists and follow-ups as requested.
- Prepare and submit expense reports.
- Take meeting minutes as assigned, including leadership team meetings.
- Assist with preparation for internal meetings, orientations, and company events (e.g., employee meetings, new hire orientations).
- Support basic travel arrangements for executives and leadership team members, as needed.
- Assist with presentations, document formatting, scanning projects, and general administrative projects.
- Serve as a professional point of contact between leadership, employees, and external partners.
- Build positive working relationships across departments.
- Handle sensitive and confidential information with discretion at all times.
- Work in a safe manner, following all company safety rules and regulations.
- Support and uphold company values: Teamwork, Integrity, Positive Attitude, Achievement, and Growth.
- Perform other administrative duties as assigned.
Benefits
- Wages – at or above regional market rates
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- Disability insurance
- Flexible spending account options
- Health savings account options
- 401(k) retirement savings plan with company match
- Profit-sharing
- Generous paid time off
- Paid holidays
- Schedule flexibility
- Employee Assistance Program
- Personal and professional development programs
- Recognition programs
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
11-50 employees
