Administrative Assistant

Alberta Petroleum Marketing Commission • Calgary, AB

16d • Hybrid

About The Position

The Alberta Petroleum Marketing Commission (APMC) is seeking a highly organized and proactive Administrative Assistant to support the efficient operation of the office through comprehensive administrative, operational, and coordination support. This role is integral to maintaining a professional, secure, and well-functioning work environment by coordinating office logistics, managing visitor reception, and ensuring seamless day-to-day workplace operations. The position also supports key organizational processes, including maintaining administrative systems, facilitating employee onboarding and offboarding, and coordinating IT-related administrative activities such as access management and asset tracking. A proven ability to manage multiple priorities, exercise discretion, and deliver exceptional organizational support is essential for success in this role.

Join APMC and help build a responsible, innovative, and resilient future for Alberta—one decision, one
project, one partnership at a time.

Requirements

• Previous experience in a customer service, administrative assistant, office coordinator, or similar administrative role.
• Undergraduate degree or diploma in administration, business, or a related field, or equivalent experience.
• Experience in a fast-paced environment with multiple deliverables within a short time frame.
• Intermediate proficiency with Microsoft Office Suite (e.g.: Excel, Word, Visio, PowerPoint, Outlook, SharePoint).
• High attention to detail and accuracy in administrative work.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Strong customer service orientation when interacting with staff, visitors, and external partners.
• Strong communication, both written and oral, with effective interpersonal skills
• Highly motivated self-starter with the ability to work independently or in a team environment

Responsibilities

• Coordinate day-to-day office administrative operations to ensure an organized and efficient workplace.
• Manage office supply inventory, ordering, and vendor coordination.
• Assist in maintaining organized physical and digital filing systems and administrative records.
• Manage front desk operations including greeting visitors, directing guests, and coordinating incoming calls, mail, and deliveries.
• Support workplace logistics including office and meeting room organization, setup, and coordination of office transitions or relocations.
• Coordinate with the IT Manager to support employee system, equipment, and building access requests.
• Assist with maintaining records related to system access permissions and administrative controls.
• Track and maintain records for company assets including laptops, equipment, and other technology resources.
• Support administrative documentation and processes related to organizational security protocols.

Benefits

• Immediate Vacation: No waiting period—your time off begins when you do.
• Comprehensive Benefits: Health, Dental & Wellness support including Health and Wellness Spending Accounts.
• Hybrid Work Model: Remote Mondays and Fridays.
• Flexible Support: Benefits that adapt to your lifestyle.
• Meaningful Work: Be part of a team that manages Alberta’s petroleum resources with accountability and vision, helping shape the province’s energy landscape.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1-10 employees