Administrative Assistant

Animal Rescue League Of Iowa • Des Moines, IA

4d • Onsite

About The Position

The Animal Rescue League of Iowa is seeking a professional, organized, and detail-oriented Administrative Assistant to support the daily administrative needs of the Development department and members of ARL leadership. This role provides high-level administrative support, helps coordinate projects and meetings, supports fundraising and donor-related activities, and helps keep important work moving forward. This is a great opportunity for someone with administrative, office support, executive support, nonprofit, fundraising, customer service, or project coordination experience who enjoys staying organized, supporting others, managing details, and contributing to a mission-driven organization.

Requirements

• High school diploma or GED required.
• Valid driver’s license with a satisfactory driving record required.
• Strong organization, attention to detail, and ability to manage multiple priorities.
• Excellent written and verbal communication skills, including accurate spelling and grammar.
• Professionalism, confidentiality, and sound judgment when handling sensitive information.
• Strong customer service, problem-solving, and interpersonal skills.
• Proficiency with Microsoft Office Suite.
• Accurate and efficient typing skills required.
• Basic math skills required.

Nice To Haves

• Associate’s or bachelor’s degree in a related field preferred.
• At least one year of administrative, office support, executive support, nonprofit, customer service, or related experience preferred.
• Budgeting, reporting, or fundraising administrative experience preferred.

Responsibilities

• Provide administrative and secretarial support.
• Manage calendars, schedule appointments, coordinate meetings, prepare agendas and materials, and record meeting minutes.
• Support fundraising efforts, including mailings, stewardship, grant reports, planned giving, campaign support, donor events, and donation-related administrative tasks.
• Assist with reports, spreadsheets, correspondence, presentations, emails, letters, memos, and other documents.
• Coordinate projects, communicate updates, track progress, and help ensure work is completed accurately and on time.
• Answer and screen calls professionally while relaying messages and information appropriately.
• Support facility rentals, contracts, office supply ordering, event supplies, invoices, expense reports, travel arrangements, and A/V or basic technology troubleshooting.
• Maintain organized filing systems, spreadsheet files, and administrative records.
• Handle confidential and sensitive information with professionalism, discretion, and care.
• Support ARL events, including administrative preparation and event-day support as needed.

Benefits

• Medical, dental, and vision insurance
• Employer-paid long-term disability and basic life insurance
• Supplemental insurances, including short-term disability, supplemental life insurance, accident, and critical illness insurance
• 401(k) retirement plan with an employer contribution
• Veterinary benefits
• Work-life balance through our expansive holiday and paid time off policies

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED