Administrative Assistant, Part-time, Remote

Center for Wound Healing & Hyperbaric Me• US,

4d•Remote

About The Position

The Center for Wound Healing & Hyperbaric Medicine, LLC (CFWH) provides management and consulting services to healthcare providers in the area of wound care and hyperbaric medicine. By focusing on the needs of the patients as well as the partners we serve, The Center for Wound Healing & Hyperbaric Medicine, LLC is able to bring advanced wound healing strategies to many communities around the country. Our Core Values: Compassion, Excellence, Passionate, Integrity, Dedication, Loyalty, Accountability, Enterprising. The Administrative Assistant (Part-Time) will be part of the HR & Training department, reporting to the HR & Training Manager. This role is responsible for supporting onboarding, HR records and compliance maintenance, training and learning management, employee engagement and culture, and general administrative support.

Requirements

High school diploma or GED required.
Minimum 2 years of experience in an administrative or similar support role.
Experience using Microsoft Office (Outlook, Excel, PowerPoint, Word)required.
Must be detail-oriented, highly organized, and able to accurately complete data entry and input tasks.
Strong verbal and written communication skills.
Ability to treat others with compassion and patience.
Ability to work in a fast-paced team-oriented environment.
Must possess excellent interpersonal skills.
All employees are required to comply with HIPAA policies and procedures.

Nice To Haves

Associate’s degree in business, human resources, or related field preferred.
Experience using SharePoint, OneDrive, and Canva highly preferred.
Healthcare industry experience preferred.

Responsibilities

Coordinate credentialing setup for all new employees.
Send welcome emails and distribute new hire surveys to support a positive onboarding experience.
Collect and organize new hire training plan documents and upload completed records into ADP.
Assist with virtual orientation meetings with new hires, which includes reviewing the new hire training plan, assisting with IT access set-up, and troubleshooting any issues that arise.
Manage the 90-day review process, ensuring timely distribution and follow-up with supervisors.
Maintain accurate employee credentialing records and perform quarterly audits of licenses and certifications.
Track and document staff compliance requirements, including flu records, competencies, and other mandatory submissions.
Upload and organize HR and training documents within ADP's Documents and Talent tabs.
Conduct quarterly all-staff email audits to ensure directory accuracy.
Assist with ADP's Learning Management System (LMS), including searching, assigning, and tracking course completions.
Support the coordination and execution of internal training programs, including quarterly, safety, and harassment training.
Provide staff with external training resources and assist with processing training agreements.
Contribute to the development and maintenance of work instructions, policies, and procedures.
Support retention initiatives and assist with wellness program activities and resources.
Coordinate the Made My Day/Kudos recognition program, maintaining the tracker and submitting contributions to the company newsletter.
Send monthly birthday emails to foster a positive and connected workplace culture.
Process scrub orders and assist with eFax management to ensure timely and accurate communications.
Assist the HR & Training team with additional projects, tasks, and initiatives as assigned.
Provide responsive, professional support to staff and management, serving as a reliable resource within the HR & Training department.
Maybe responsible for participating in the onboarding and training of new team members.
Other duties as assigned.