Administrative Assistant

The University of Kansas Health System•Great Bend, KS

9d•Onsite

About The Position

Under the supervision of the Great Bend Campus Administrator, the Administrative & Credentialing Coordinator is an Administrative Assistant position that provides administrative support to Great Bend campus leadership while coordinating medical staff credentialing activities. This position demonstrates commitment to the department and organization, serves as a team player in support of office operations and administrative functions, and represents a positive role model through professionalism, confidentiality, and exceptional customer service.

Requirements

High School Graduate or equivalent
2 or more years administrative or clerical experience

Nice To Haves

Associates Degree from an accredited college or university
Certified Provider Credentialing Specialist (CPCS) - National Association of Medical Staff Services (NAMSS) within three years of hire

Responsibilities

Provides high-level, onsite administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling appointments.
Coordinates between several areas or with other organizations to schedule meetings and/or travel times that are convenient and accurate for all concerned parties.
Duties include general clerical, receptionist, and project-based work.
Must project a professional company image through in-person and phone interaction.
Under the supervision of the Health System Director of Credentialing, provides administrative support and coordinates processes related to the credentialing, privileging, and onboarding of physicians, advanced practice providers, and allied health providers for professional staff membership and hospital privileges at the Great Bend campus.
This position supports medical staff operations by maintaining credentialing applications and files, providing administrative support related to medical staff bylaws and policies, and providing support for committees and related activities.
Serves as a resource regarding regulatory and accreditation requirements, including CMS, CIHQ, and NCQA delegated credentialing standards.
Demonstrates the ability to effectively manage multiple priorities, perform well under pressure, and maintain a high level of accuracy, professionalism, and confidentiality.
Provides administrative support to others in the administrative office, exercising confidentiality, tact and diplomacy.
Maintains assigned executives’ appointment schedules by planning and scheduling meetings, conferences, teleconferences and travel.
Assists in managing policies and work instructions for compliance with regulatory standards and to improve the overall operation of the facility.
Develops forms as needed and receives appropriate approval.
Maintains office supply inventory by checking stock to determine inventory levels, anticipating needed supplies, evaluating new office products, placing and expediting orders for supplies, and verifying receipt of supplies.
Greets and directs visitors as needed.
Answering phones and routing calls or taking messages as appropriate.
Composes, assembles and distributes materials (agendas, notices, minutes, reports, presentations, etc.) for meetings and submits to appropriate leader for review.
Attends meetings and takes minutes as assigned.
Performs and tracks follow up as needed.
Prepares, scans, copies, and distributes documents and written correspondence as requested.
Assists and provides coverage for team members when needed.
Coordinates gathering of primary source documentation for new hospital-employed applicants (medical staff, APP, allied health personnel) to present to Credentialing Committee as directed by Medical Staff Affairs.
Assists in implementing processes to adhere to regulatory requirements relating to credentialing.
Regularly verifies compliance with CMS guidelines by checking for sanctions against Medical Staff members and alerting leadership of any sanction activity.
Processes NPDB reports for initial, reappointments and when additional privileges are requested.
Notifies appropriate internal and external parties of new provider numbers or providers that have resigned and relinquished staff status.
Compiles and distributes quality information; enters demographic and credentialing data; forwards credentialing applications for approval; and prepares and mails congratulatory letters.
Conducts all applicable practice licensure verifications, as well as background and reference checks in accordance with policy
Maintains credential files that contain confidential and protected information by securing physical documents and maintaining electronic documents in a secured centralized application.
Queries demographic and statistical information and distributes data to requesting party
Performs daily projects for quality control to maintain regulatory standards and accrediting requirements and may facilitate accreditation survey processes.
Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.