Administrative Assistant (1.0 FTE Day)

Franciscan Alliance, Inc.•Munster, IN

2d•Onsite

About The Position

At Franciscan, our Administrative Assistants provide administrative support to ensure efficient operation of the office/department. This role is critical as it deals with a diverse group of external stakeholders, as well as internal contacts at all levels of the organization, and must maintain strict confidentiality of sensitive information. Franciscan Health is a leading healthcare organization dedicated to providing exceptional patient care and promoting health and wellness in our community. Our mission is to ensure that every patient receives the highest quality of care through innovation, compassion, and excellence. With 11 ministries and access points across Indiana, Franciscan Health is one of the largest Catholic health care systems in the Midwest. Franciscan Health takes pride in hiring coworkers who provide compassionate, comprehensive care for our patients and the communities we serve.

Requirements

High School Diploma/GED Required
1 year Physician Practice Clerical Required
1 year Customer Service Required

Nice To Haves

Associate Degree Preferred

Responsibilities

Performs office functions including answering telephone and email requests, taking meeting minutes, keyboarding, filing, faxing, scanning, photocopying, conducting research and producing written communications.
Researches, prioritizes and follows up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
Maintains sensitive and confidential records, such as board and committee meeting minutes, financial reports, contracts and agreements, and other official records; ensures records are maintained in accordance with regulations and organizational procedures.
Assists with financial transactions which may include budget preparation assistance, invoice coding and approval, and expense management.
Coordinates meetings and special events including but not limited to the coordination of required materials, securing locations, managing list of attendees, ordering food and coordinating speakers and vendors.
Develops and coordinates outgoing reports, correspondence, and other materials to proper destinations/recipients.
Monitors inventory needs for required department equipment and supplies; places orders as required to maintain appropriate inventory levels.