Administrative Assistant - Viaero Fiber

Viaero Wireless • Grand Island, NE

2h

About The Position

We’re looking for a highly organized, proactive professional who thrives on keeping teams aligned, projects moving, and leaders on track. As our Fiber Administrative Assistant, you’ll play a key role in supporting our network, engineering, and construction teams—acting as the connective tissue that ensures nothing slips through the cracks. This is not a passive administrative role. The ideal candidate is confident managing up, anticipating needs, and bringing structure to a fast-paced, deadline-driven environment with multiple stakeholders.

Requirements

• A natural ability to manage up—you’re comfortable keeping multiple supervisors organized, informed, and on track
• Strong organizational skills with a sharp attention to detail and follow-through
• The ability to prioritize and re-prioritize in a fast-moving environment with competing deadlines
• Confidence working independently while maintaining high productivity
• Excellent communication skills and a collaborative, solutions-oriented mindset
• Proficiency in Microsoft Word and Excel
• High School Diploma or GED required
• 2+ years of administrative, office coordination, or related experience
• Must be at least 21 years old with a valid driver’s license and acceptable MVR
• Must pass a background check and drug test

Responsibilities

• Partner closely with management and construction teams to organize, track, and move engineering and construction projects forward
• Own project tracking systems, including creating and maintaining scheduling spreadsheets, reports, and status updates
• Keep leadership organized and accountable by proactively following up on deadlines, deliverables, and priorities
• Maintain accurate and up-to-date network documentation within Quickbase
• Track, order, and manage inventory of network materials to ensure projects stay on schedule
• Coordinate contractor compliance by obtaining and tracking certificates of insurance for all projects
• Manage and maintain detailed records, including permits, project documentation, and materials tracking
• Provide general administrative and data entry support as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees