Administrative assistant

Cincinnati Children's

8d • $21 - $26 • Onsite

About The Position

Will support the Asthma Immersive Research Experience (AIRE) program. This research program provides hands-on experience to undergraduate students in either a laboratory or clinical setting with mentorship and features seminars.

Requirements

• High school diploma or equivalent
• 2+ years of work experience in a related job discipline.

Responsibilities

• Schedule and coordinate conferences, meetings, interviews, and appointments.
• Independently resolve scheduling conflicts anticipating scheduling problems.
• Coordinate conference calls, teleconferences, and video conferencing.
• Perform advanced library searches utilizing electronic resources.
• Act as liaison for coordination of physical moves.
• Work with outside vendors.
• Plan and oversee special events, programs, conferences, and symposiums.
• Set up, operate, and maintain office equipment.
• Researches information following well-defined paths and responds to a multitude of requests.
• Functions as a resource on department policy and processes.
• Works effectively with other departments, external agencies, and vendors.
• Troubleshoots in response to problems and poses solutions.
• Use software applications to create and edit workbooks, documents, and presentations.
• Understand the functions of software used in the department and uses this knowledge to organize information.
• Produce queries from databases and reviews data to look for variances.
• Produce well-written notes, documents, or communications.
• Transcribe medical dictation.
• Take meeting minutes and format for final review.
• Compose and edit correspondence, reports, and proposals.
• Review, prepare, and submit grant materials to meet submission requirements.
• Type, format, and submit scientific manuscripts and journal reviews.
• Provide manuscript and reference support.
• Effectively demonstrates skills related to the completion and processing of forms, documents, and reports.
• Collects and electronically submits payroll information for department.
• Acts as a liaison with payroll.
• Compiles information and performs data entry for departmental budget information/expense tracking.
• Assists with completion of HR forms.
• Assists with account reconciliation.
• Validates accuracy of information submitted and resolves discrepancies.
• Acts as a liaison with Human Resources Management Services to facilitate personnel processes.

Benefits

• Additional pay (e.g., shift, on‑call, or weekend differentials) and benefits may apply.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED