Administrative Assistant

The Hangout•Pigeon Forge, TN

1d•Onsite

About The Position

Our Administrative Assistant supports the day-to-day operations of the restaurant. This role provides support for daily check-outs of restaurant personnel, assists with recruiting processes, supports accounting processes, and answers general employee questions.

Requirements

2 years related experience
HRIS experience, preferably using ADP
Restaurant365 experience
Working knowledge of Excel
Strong verbal and written communication skills
Basic knowledge of employment laws
Excellent organizational skills
High school or equivalent education or equivalent education and/or experience required

Nice To Haves

Associates degree in related field preferred
Talented and motivated to enjoy the fun in work while working hard to achieve great things.
Confident and professional to communicate both internally and externally, while being composed and driven to ensure that plans stay on track
Maintain high level of confidentiality at all times

Responsibilities

Maintain office supply inventory and order as appropriate.
Ensure host/hostess stand has a supply of relevant marketing materials.
Monitor ServSafe and Responsible Vendor expiration dates and follow up as appropriate.
Maintain lost and found, including credit cards, with logs and destruction as appropriate.
Adjust employee clocking times for the prior day and price adjustments in Aloha at the direction of managers.
Data entry for employee availability, invoices, and other information into Restaurant365.
Disburse announcements to staff.
Perform daily check-outs, including counting the safe, distributing banks, inventorying parking passes, and ensuring sign-out sheets are completed.
Perform ongoing change runs for banks and servers.
Conduct daily server and bartender checkouts, including completing tip-outs.
Enter tip-outs into Aloha in a timely manner.
Distribute paychecks and tip outs.
Print employment applications, schedule interviews, and ensure the host/hostess has the interview schedule, and update application disposition as directed by managers.
Enter new employee and separation data into Aloha.
Enter new hires, changes, and terminations into HRIS.
E-verify new hires.
Maintain employee files.
Respond to employee inquiries.
Communicate with applicants and schedule interviews.
Answer general questions, including employee registration and use of Paycom.
Create name tags.
Answer the restaurant phone, respond to voice and e-mail messages.
Ensure the office is clean and organized.
Maintain payroll files.
Gather relevant data for the payroll process.
Respond to payroll, W-2, and related inquiries.
Perform other duties as assigned.