Administrative Assistant

Parsons•Las Vegas, NV

13d•Onsite

About The Position

In a world of possibilities, pursue one with endless opportunities. Imagine Next! At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible. Parsons is looking for an amazingly talented Administrative Assistant to join our team! In this role you will get to work on multiple projects and utilize your experience in the project execution process in Southern Nevada.

Requirements

4-year degree in Business (or equivalent) and 8-10 years of experience in an administrative capacity, preferably in the assigned area of specialty.
Strong written and oral communication, organizational, and interpersonal skills are required.
Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required.
Ability to administer a variety of activities simultaneously, set priorities, and meet deadlines.
Competency in documenting text and diagrams for business requirements, business processes, date models (Microsoft Visio or equivalent).

Nice To Haves

Experience with project administration on heavy civil design and construction projects is preferred.

Responsibilities

Relieves manager of administrative tasks to keep the office running smoothly.
Understands priorities within the office and helps ensure that they are met.
Coordinate office operations, including ordering supplies, managing equipment, and supporting onboarding for new employees
Keeps manager informed of all pertinent action/pending action.
Coordinate meetings and calendars for key staff members
Reviews time reports to verify accuracy of hours worked and Job#/WBS charges. Follows up to ensure timely processing of corrections.
Maintains employee directory and related data pertaining to employees assigned to the unit, including company resumes.
May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.
Process invoices, purchase orders, expense reports, and vendor payments
Establishes and maintains document archiving and retrieval systems, prioritizing the flow of project reports/correspondence and ensuring timeliness in the handling, processing, and resolution of requests, requirements, or proble
May coordinate physical space requirements for the assigned unit.
Initiates requests for PCs and telephones, and updates Corporate Directory as appropriate.
Assist with ensuring compliance with client requirements, company policies, and confidentiality standards while supporting multiple projects in a fast-paced PMCM environment
Performs other responsibilities associated with this position as may be appropriate.