Administrative Assistant - Reston, VA

OneDigital•Reston, VA

About The Position

OneDigital is a people-focused organization that provides employers with employee benefits and related services and technology. The Administrative Assistant supports general administrative duties and day-to-day office operations in a fast-paced environment. The role is suited to someone flexible, proactive, and able to manage multiple priorities while working independently and as part of a team.

Requirements

Excellent verbal and written communication skills.
Good interpersonal and customer service skills.
Exceptional organizational skills.
Ability to work as a team player.
Ability to work independently.
Ability to manage multiple priorities.
Ability to maintain confidentiality.

Responsibilities

Greet and direct visitors.
Coordinate conference room use and assist with setup and cleanup for management and client meetings, including coordinating, selecting, and ordering food.
Provide administrative support to the Principal and others as requested.
Request client information, such as census information, and create and update client checklists.
Update the CRM with policies, renewal dates, participants, premiums, projections, and documents.
Request and follow up on client signatures for renewals when necessary.
Create client vendor termination letters, follow up to obtain signed copies, and forward them to the appropriate carriers.
Print and bind client presentations as needed.
Pull reports from carrier websites as needed.
Assist with seminar setup, on-site or off-site, and perform tasks on the day of the seminar as needed.
Assist with reviewing vendor service contracts for equipment.
Help maintain office equipment, including copiers, shredders, and the postage machine; coordinate with vendors to address issues and keep equipment in working order.
Assist staff with equipment training when needed.
Research, negotiate, and purchase office furniture and supplies.
Collect and distribute mail daily and send checks to the corporate office.
Order and maintain office supplies, including paper, toner, and kitchen supplies.
Complete other projects as assigned by management.