Administrative Assistant - Reston, VA

OneDigital•Reston, VA

3d•$23 - $25

About The Position

The Administrative Assistant supports general administrative duties and day-to-day office operations. The role involves a range of responsibilities and is suited to someone who is flexible, has a can-do attitude, and thrives in a fast-paced environment. The assistant supports the Principal and other staff, helps maintain client records and documents, coordinates meetings and seminars, and contributes to smooth office operations.

Requirements

Excellent verbal and written communication skills.
Good interpersonal and customer service skills.
Exceptional organizational skills.
Must be a team player.
Ability to work independently.
Ability to manage multiple priorities.
Ability to maintain confidentiality.

Responsibilities

Greet and direct visitors.
Coordinate conference room use and assist with setup and cleanup for management and client meetings, including coordinating, selecting, and ordering food.
Provide administrative support to the Principal and others as requested, including requesting client census information and creating and updating client checklists.
Update the CRM with policies, renewal dates, participants, premiums, projections, and documents.
Request and follow up on client signatures for renewals when necessary.
Create client vendor termination letters, follow up to obtain signed copies, and forward them to the appropriate carriers.
Print and bind client presentations as needed.
Pull reports from carrier websites as needed.
Assist with seminar setup, on-site or off-site, and perform day-of tasks as needed.
Assist with reviewing vendor service contracts for office equipment.
Help maintain office equipment, including copiers, shredders, and the postage machine; coordinate with vendors when issues arise.
Assist staff with equipment training when needed.
Research, negotiate prices for, and purchase office furniture and supplies.
Collect and distribute mail daily and send checks to the corporate office.
Order and maintain office supplies, including paper, toner, and kitchen supplies.
Complete other projects as assigned by management.