Administrative Assistant

Aston Carter • Frankfort, IL

1d • Onsite

About The Position

We are seeking an experienced Administrative Assistant to provide broad operational, administrative, and organizational support to our leadership team and growing construction organization. This is a highly trusted, high‑impact role designed to help “make the world go around” — supporting onboarding, coordination, meetings, communication, and day‑to‑day business operations.

Requirements

• 5–10 years of administrative or operational support experience
• Experience supporting multiple leaders or departments
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Ability to handle sensitive and confidential information with discretion
• Strong organizational, prioritization, and time‑management skills
• Ability to work effectively in a fast‑paced, growing environment

Nice To Haves

• Associate’s degree or higher
• Experience in a professional or business environment such as: Construction, Corporate office, Professional services

Responsibilities

• Provide administrative support to multiple leaders and teams at the leadership level
• Act as a reliable, go‑to resource with a can‑do, flexible attitude
• Manage office‑related needs, including supplies, business cards, gifts, swag, and other ad‑hoc requests
• Coordinate staff onboarding for professional roles (non‑craft)
• Assist with onboarding logistics, training coordination, and internal communication
• Support employee experience initiatives, including birthdays, work anniversaries, employee milestones and celebrations, culture‑building efforts and internal communications
• Coordinate interviews, schedules, and calendars as needed
• Prepare for staff and operational meetings, including agenda support, note‑taking, and follow‑up documentation
• Assist with internal events, training sessions, and company activities
• Maintain internal databases, including email distribution lists and contact and communication records
• Prepare documents, presentations, and spreadsheets using Microsoft Word, Excel, and PowerPoint
• Support internal communication efforts across teams
• Assist with pre‑qualification processes for trade partners, subcontractors, and vendors (as capacity allows)
• Support documentation and coordination efforts currently shared across leadership (as capacity allows)

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree