Administrative Assistant, Part Time
About The Position
Method Architecture is a uniquely ego-free architecture firm, committed to a systematic creative process that focuses on clients and their needs first and foremost. Operating with the flexibility of a small firm, but with a big reach, Method is a full-service architecture firm specializing in tenant finish and ground-up projects encompassing industrial, corporate interiors, healthcare, hospitality, breweries, retail and more. The Administrative Assistant should help to keep the office running efficiently, have professional communication and writing capabilities, flexibility to assist other departments with administrative projects, as well as provide a positive first impression for clients and guests. This role is hourly and part time - hours of availability are open for discussion, but should be consistent and within the timeframe most staff are in office. This role is in-office only. Life at Method Method Architecture's employees participate in a collaborative work environment that facilitates the cultivation of fresh and exciting ideas to fulfill the specific needs of the client. Method is pleased to have an open approach to employment with an ego-free, positive environment for employees in which everyone can thrive.
Requirements
- Excellent communication, organization, and time management skills
- Excellent writing skills
- Able to multitask and balance multiple projects
- Able to work independently and as part of a team
- Ability to work in an open office environment
- Proficient in MS Office (Word, Excel, and PowerPoint)
- IT support skills, automation knowledge, and /or asset management software knowledge
- Minimum 3 years of relevant work experience
- High school diploma or equivalent experience
Nice To Haves
- Experience in A/E/C industry preferred
- Notary Public preferred
- Experience with AI (ex. CoPilot, Chat GPT, etc), Teams, and Planner a plus
Responsibilities
- Greet guests
- Reply professionally and promptly to calls and emails
- Mail: copy, scan, sort
- Answer door, accept deliveries
- Fill out courier requests
- Order and stock supplies
- Overall upkeep of the office
- Troubleshoot light IT issues
- Communicate with landlord, janitorial, and vendors on any facility issues
- Coordinate product presentation/lunch and learn with vendors
- Assist Marketing department with event planning and set ups
- Assist HR in various company culture tasks, onboarding and offboarding
- Additional projects as needed
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Industry
Professional, Scientific, and Technical Services
Education Level
High school or GED
Number of Employees
11-50 employees
