Administrative Assistant

JERA Americas • Houston, TX

4d

About The Position

The Administrative Assistant is responsible for high level administrative support and the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. The role ensures smooth communication, and coordination across the department.

Requirements

• A minimum of Associates degree required.
• A minimum 3 years of experience in administrative role.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently

Nice To Haves

• Bachelor's degree in related field preferred.
• 5+ years of experience in administrative role
• Bi-lingual in English (business level) and Japanese (business level)

Responsibilities

• Manage the CPGO’s calendar, prioritizing urgent and important matters
• Schedule department meetings and prepare agendas, record and distribute minutes as requested
• Prepare complex travel arrangements and manage expense reports
• Draft correspondence, memos, and reports; edit and review communications
• Coordinate in-office and offsite events
• Assist other departments and work with interdepartmental teams as assigned
• Maintain organizational policies and procures
• Support special projects and interdepartmental initiatives
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written reports or summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Administers USPS, FedEx, and UPS shipments.
• Reviews and processes invoices.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree