Administrative Assistant
Fiber Network Services, Inc.•Manassas, VA
•$22 - $29•Onsite
About The Position
Fiber Network Services (FNS) is seeking an Administrative Assistant for its Headquarters in Manassas, VA. This role is crucial for managing and maintaining subcontractor compliance documentation, ensuring all necessary forms, agreements, and certifications are complete, accurate, and current. The position supports operational efficiency by verifying that subcontractors meet all company, legal, and contractual requirements before and during project execution.
Requirements
- Strong attention to detail and organizational skills
- Experience handling contracts, compliance documents, or administrative processes
- Ability to manage multiple files and deadlines simultaneously
- Proficiency in Microsoft Office (Outlook, Excel, Word)
- Strong communication and follow-up skills
- Ability to work independently and within a team
- High School Diploma or Equivalent
- Able to pass a background check and drug test.
Nice To Haves
- Experience in construction, telecommunications, or subcontractor management
- Familiarity with insurance requirements and contract compliance
- Experience working with DocuSign or similar document management systems
Responsibilities
- Review, track, and manage all subcontractor onboarding documents, including Subcontractor Information Forms, W-9 Forms, Direct Deposit/ACH Forms, Master Service Agreements (MSA), and Insurance Certificates and Agreements.
- Ensure all required documentation is complete, accurate, and compliant with company standards.
- Maintain organized digital records of all subcontractor files and ensure proper version control.
- Monitor expiration dates for insurance, licenses, and certifications; follow up for renewals.
- Verify subcontractor qualifications, licenses, and insurance coverage prior to project start.
- Coordinate with internal teams to ensure compliance requirements are met before issuing work orders.
- Communicate with subcontractors regarding missing or incomplete documentation.
- Assist in audits by providing accurate and up-to-date compliance records.
- Support continuous improvement of compliance processes and documentation workflows.
Benefits
- 401k plan
- Dental and Health Insurance
- Paid Holidays
- Sick Leave
- Vacation Time
- Casual office environment
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
