Administrative Assistant - Part-time
About The Position
West Yost is seeking a dependable and organized Administrative Assistant to provide part-time support to their Irvine office and team. This role is ideal for someone who enjoys administrative tasks, takes pride in maintaining a welcoming and efficient office environment, and is comfortable taking initiative and working independently. The position is based in Irvine and involves close collaboration with an administrative team across multiple offices. Proactive communication and collaboration with teammates in other locations are essential, especially since the manager is based in Northern California. This role offers meaningful part-time work with a predictable yet flexible schedule.
Requirements
- Administrative, office, customer service, hospitality, or similar experience.
- Dependable, organized, and attentive to detail.
- Ability to follow through and manage several priorities at once.
- Comfortable working independently without constant direction.
- Good judgment and ability to know when to make a decision or ask a question.
- Clear and proactive communication, especially with a manager and teammates working remotely.
- Enjoyment in helping others and building positive working relationships.
- Comfortable learning new technology and office systems.
- Working knowledge of Microsoft Office.
- Willing and able to attend occasional offsite and weekend events throughout the year.
Responsibilities
- Help keep the Irvine office organized, welcoming, stocked, and running smoothly.
- Provide day-to-day administrative support to team members.
- Coordinate meetings, lunches, office events, conference rooms, and meeting spaces.
- Order and maintain office and kitchen supplies.
- Receive and distribute mail and packages.
- Assist with document preparation, formatting, scanning, filing, and organization.
- Coordinate with vendors and building contacts.
- Support onboarding and welcoming new team members.
- Assist with travel arrangements, expense reports, and occasional company initiatives.
- Notice what needs attention, take initiative, and help solve day-to-day office needs.
- Collaborate with administrative teammates in other offices and provide support across the team when needed.
- Participate in occasional company and administrative team events, including a few offsite or weekend events each year.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Flexible spending accounts
- Health savings accounts (with West Yost contribution)
- Paid vacation
- Paid sick leave
- Paid holidays
- Two employee assistance programs
- Travel assistance program
- 401(k) profit sharing with employer match
- Leaves of absence with additional supplemental paid time off
- Parental leave
- Life and AD&D insurance
- Short-term disability insurance
- Long-term disability insurance
- Pet insurance
- Support in ongoing education through 529 college savings plan/student loan repayment program
- Tuition reimbursement
- Paid professional memberships
- Paid training
- Leadership Academy programs
- Milestone anniversary benefits
- Peer to peer recognition programs
- Potential for employee stock ownership
- Annual monetary and paid time off bonuses
- Performance-based bonus eligibility
- Merit increase eligibility
- Employee referral bonuses
- Wellness reimbursement
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
