Administrative Assistant

AVIAN LLC•Patuxent River, MD

12d•$65,000 - $85,000•Onsite

About The Position

AVIAN is seeking an Administrative Assistant to provide administrative support to staff with office management responsibilities to include budgeting and personnel records. The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials in addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements). Join a Company Where You Can Make a Real Impact – and Own a Piece of the Future Are you energized by the idea of helping a company grow smarter, serve our customers better, and connect more deeply? Do you thrive in an environment where your ideas matter, your voice is heard, and your work drives real results? If so, we’d love to meet you. We’re a mid-sized, employee-owned company on a mission to create meaningful value for both our employees and our customers. That means we’re not just looking for someone to fill a seat — we’re looking for someone who wants to build, innovate, and evolve with us. Our company primarily serves the Navy and other Department of Defense clients, offering a dynamic environment where your expertise will make a difference.

Requirements

Proficient in Microsoft Office (Word, Excel, PowerPoint).
Three or more years of experience in office management, filing, and related office equipment operations.
Must be able to obtain and maintain a Department of Defense security clearance.
Due to the sensitivity of customer-related requirements, U.S. Citizenship is required.

Nice To Haves

Knowledge of the NAVAIR travel system DTS (Defense Travel System).
Knowledge of JPAS (Joint Personnel Adjudication System).
Knowledge of CMP (Common Message Processor) system.
Knowledge of BASICS II (Base Access Security Information Control System).

Responsibilities

Manage schedule for executive.
Resolve scheduling conflicts for executive and outside agencies.
Control user and visitor access to the facility using the Joint Personnel Adjudication Systems and the Joint Clearance and Access Verification System (JPAS/JCAVS)
Provide base access via BASICS II
Utilization of the Defense Travel System
Familar with DISS and schecudling base visits and submitting visit requests for CIV/MIL personnel
Receive and establish accountability for incoming classified material
Provide the proper preparation and transmittal of classified material
Update and maintain personnel security files
Familiar with Infosec: 5200 series volume 1-4 DoD protection of information
Maintain building and area access control systems
Ensure that personnel within their purview are kept abreast of changes in policies and procedures