Administrative Assistant

Decca Consulting LLC•Jacksonville, FL

4d•Onsite

About The Position

The Administrative Assistant II will provide comprehensive support to the President and Vice-President - Sales and Supply Chain, serving as a liaison to departmental executives and other Global Support Center departments. This role involves high-level calendar management, developing itineraries, generating reports, and supporting sales events and customer visits. The position requires strong organizational, communication, and problem-solving skills, with the ability to work independently in a fast-paced environment.

Requirements

4 years’ executive administrative and/or office experience
Must be able to type proficiently
Proficient with Microsoft Office programs (Excel, Word, and Outlook)
Must be able to work with minimal supervision and be self-motivated
Strong ability to prioritize and work on multiple projects under a high-stress environment
Ability to adapt to continually changing priorities
Strong planning and organizing skills, follow-up, and close attention to detail.
Strong communication skills
Fast learner
Problem solver
English required

Nice To Haves

Previous executive-level support
Advanced Excel skills
Previous experience with Concur and managing expense reports
Bilingual in Spanish

Responsibilities

Provide high-level calendar management and record meeting minutes.
Prioritize inquiries and requests while troubleshooting conflicts; make judgment and recommendations to ensure smooth day-to-day engagements.
Develop itineraries and agendas including scheduling flights, arranging ground transportation, and booking accommodations for President, Vice-Pres. Sales and Supply Chain, members of Senior International Leadership and other company guests.
Generate special projects assigned by President such as compiling weekly IFG updates to include financial numbers, milestones, challenges and actions to be shared with the President of Latin America, Caribbean Export.
Arrange and support important meetings and events social event for Sales department/All Associates.
Support all sales events and customer visits including tradeshows and internal event travel and entertainment management.
Produce and distribute daily and weekly reports such as weekly active inventory, daily sales numbers, and weekly margins to the Sales team, Sister Companies, and all associates.
Participate and report on sales meetings with action plans and follow-up to ensure actions are completed.
Support the execution of customer-facing programs such as customer appreciation month and new customer onboarding.