Administrative Assistant

Maricopa County•Phoenix, AZ

37d•Onsite

About The Position

The Administrative Assistant performs complex administrative assignments for the Family Department’s Family Conference Center. The Administrative Assistant will support the program by tracking petitions, scheduling conferences, updating case information, assisting customers, and working with court staff. ABOUT THE SUPERIOR COURT: The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidenced-based practices that improve the safety of our community and ensure the public’s trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of excellence and the principles inherent in the Rule of Law...every person, every day, every time . We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.

Requirements

High School diploma or GED
Three (3) years of responsible clerical and/or administrative experience OR Combined education and experience qualifications: Post-secondary education may substitute for the required experience on a year-for-year basis.
Knowledge of Office practices, procedures, and clerical processes
Knowledge of Principles of customer service
Knowledge of Microsoft Office applications (Outlook, Word, Excel, Teams)
Skill in The use of standard office equipment
Skill in Typing/data entry
Skill in The use of Microsoft Office applications (Outlook, Word, Excel, Teams)
Ability to Plan, organize and maintain a heavy workload
Ability to Work independently, exercise judgement in supplying information from confidential files and records
Ability to Establish and maintain effective working relationships
Ability to Evaluate information and recommend appropriate action
Ability to Learn new software applications

Nice To Haves

Two (2) or more years of experience working in the court system/legal environment.
Knowledge of Family Court procedures, legal terminology, and the legal requirements of processing court documents.
Proficient in MS Outlook, MS Word, MS Excel, and iCIS.

Responsibilities

Provides administrative support for the Family Department's Family Conference Center Unit.
Petition Tracking.
Schedules/coordinates conferences.
Serves as the point of contact for Family Conference Center and responds to inquiries from internal and external customers.
Updates case management system (iCIS), statistical reports, and procedures.
Performs general clerical duties to include but not limited to, answering phones, scanning, generating notices, mailing, and data entry.
Research cases, makes arrangements for Interpreters, and processes a variety of paperwork (Minute Entry referrals, Dismissal Notices, No Show Fee Orders, etc.).