Administrative Assistant

ASEC•Orlando, FL

4h•$33•Onsite

About The Position

In your role as an Administrative Assistant, you will provide high-level administrative and operational support to the Executive Leadership Team of the Command at NAWCTSD, Orlando, FL. The ideal candidate will be highly organized, self-motivated, and capable of working with minimal supervision while handling sensitive information in a professional and secure manner. This position supports both day-to-day operations and strategic initiatives. This position is covered under the Service Contract Act (SCA) and is classified as an SCA non-exempt role. Pay and benefits will be provided in accordance with the applicable wage determination.

Requirements

High school diploma or equivalent is required.
Proficiency with Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and SharePoint.
Ability to build positive, collaborative relationships across teams and with external partners.
Effective communicator with strong verbal and written skills.
Proactive, self-directed work style with the ability to operate independently.
Analytical thinker with proven problem-solving capabilities.
Highly organized, with the ability to balance competing priorities in a fast-paced environment.
U.S. citizenship and an active DoD Secret clearance.

Nice To Haves

3 years of administrative support experience is preferred.
Experience supporting government or DoD programs is a plus.

Responsibilities

Provide administrative support, including calendar management, meeting coordination, and internal/external communications.
Maintain and update filing systems, databases, organizational charts, and distribution/contact lists.
Draft, edit, and format reports, spreadsheets, correspondence, agendas, and presentations.
Support planning and execution of meetings, events, and briefings; manage logistics, take minutes, and track action items.
Assist with document management, including uploading final documentation (e.g., I-Plan) and tracking.
Manage office supply inventory and equipment orders, track usage and budget adherence.
Facilitate travel arrangements, review travel vouchers, and ensure schedule alignment.
Liaise with security personnel to coordinate base access, passes, and meeting clearance requirements.
Route calls, emails, and customer inquiries to the appropriate departments; handle escalations as needed.
Perform additional administrative and project-based tasks as assigned.