Administrative Assistant

Bolton & Menk • Grand Rapids, MN

26d • Onsite

About The Position

Bolton & Menk has a great opportunity for an Administrative Assistant to join our team in our Grand Rapids office. We are looking for an enthusiastic assistant who can anticipate needs and work on a wide variety of administrative and project support services for our multidisciplinary team. This is a jack-of-all-trades position with an emphasis on receptionist duties, clerical support, shipping and receiving, event planning and scheduling. This role also provides project specific support related to client calendars, project manuals, project bidding, project permitting, PIFs, reports, etc. If you have clerical experience & enjoy working on multiple project tasks and procedures in a fast-paced atmosphere, then we are looking for you! As a Top Workplace, this is a fantastic chance to work with a talented team of professionals and make a lasting impact on the communities we serve. With over 75 years of experience, Bolton & Menk specializes in providing community infrastructure solutions across the Midwest, Southeast, and beyond.

Requirements

• Two (2) year degree in business related field and four years of related experience or equivalent combination of education and experience.
• Proficient skills in Microsoft Word, Excel, PowerPoint and Outlook
• Strong content creation and editing skills.
• Experience drafting & editing correspondence required - strong grammar skills
• Must possess a valid driver’s license
• Must be detail orientated

Nice To Haves

• Experience in construction or engineering services preferred

Responsibilities

• Planning and Document support: Proofreading documents, Formatting documents using styles, complying with accessibility requirements; Scanning and OCR’ing hard copy documents; Printing, collating materials for public meeting
• Prepare correspondence and various reports as directed including creating and updating agendas and meeting minutes
• Coordinate logistics for office events, training, client visits, and other activities to include setup and clean up.
• Perform receptionist duties & answer incoming calls
• Processes or assists with incoming/outgoing mail, packages, and documents.
• Maintains adequate level of office supplies and refreshments while communicating with vendors for office maintenance.
• Create a positive and professional image of the firm and maintain effective working relationships with BMI clients, vendors, and staff.
• Provide overflow administrative support to the broader administrative team across the organization as priorities require.

Benefits

• Competitive compensation plan - overtime compensation available to most employees
• Discretionary bonuses available to most employees
• ESOP - Employee ownership (ESOP); 100% company-paid contributions
• 401(k) Match Program
• Paid time off (PTO)
• Volunteer Time Off (VTO)
• Six paid company holidays
• Two floating personal holidays for events that are important in your life
• Tuition reimbursement
• Parental leave
• Short term and Long-term disability
• Dependent care reimbursement
• Employee assistance program
• Health insurance
• Flexible spending account
• Life insurance
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree