Administrative Assistant - Adults South

Seven Counties Services • Louisville, KY

26d • Onsite

About The Position

This position performs essential front-desk and reception functions, including greeting clients and visitors, managing a multi-line switchboard, taking messages, and checking clients in. Responsibilities include verifying demographic and payer information, collecting payments, scheduling appointments, handling mail and faxes, and reviewing intake forms. The role also involves entering client data into electronic systems, performing administrative functions and data entry, participating in the daily deposit process, and processing administrative tasks related to medical treatments, such as lab results.

Requirements

• High School diploma or GED required.
• One-to-two years’ experience working in an office setting and performing various clerical or administrative tasks.
• Working knowledge of Microsoft Office Suite.
• Strong oral and written communication skills.

Nice To Haves

• Completion of up to 18 months’ business school, beyond high school preferred.

Responsibilities

• Performs front-desk/reception functions such as meeting and greeting clients and visitors, answering multi-line switchboard, forwarding calls, taking and delivering messages, checking in clients, reconciling cash drawer, scheduling appointments, copying, sorting, and delivering mail, sending and receiving faxes, and meeting with clients to review intake forms.
• Enters client data in electronic information systems, including demographics, eligibility, transfers, and other program-specific data.
• Performs administrative functions, data entry, and validation.
• Participates in the daily deposit process, including reconciliation.
• Performs administrative functions related to medical treatment, such as processing lab results.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED