Administrative Assistant-Donora PA, Washington County

DON Services•Donora, PA

1d•Onsite

About The Position

The Administrative Assistant for DON Services answers inquiries and provides information to the general public, attendants, consumers, and other interested parties regarding office activities. The role is responsible for the flow of communication throughout the offices, departments, and employees within the organization. The position is part-time and based in Donora, Pennsylvania, with a schedule of Tuesday through Thursday, 8:30 a.m. to 4:30 p.m.

Requirements

High school diploma or equivalent.
Two to five years of related experience and/or training, or an equivalent combination of education and experience.
Ability to express ideas verbally and in writing, listen and comprehend, keep others informed, and select appropriate communication methods.
Ability to solve practical problems and work with concrete variables where standardization is limited.
Ability to identify and resolve problems in a timely manner, gather and analyze information, develop alternatives, collaborate on problem solving, and use reason when dealing with emotional topics.
Knowledge of word processing, spreadsheet, and database software, including Microsoft Excel, Word, and Publisher.
Positive attitude, organizational skills, ability to multitask and adapt to an active environment, and attention to detail.
Demonstrate accuracy and thoroughness, seek ways to improve and promote quality, apply feedback, and monitor work quality.

Responsibilities

Operate the telephone switchboard to answer, screen, or forward calls; provide information; take messages; and schedule appointments.
Greet office visitors, determine the purpose of their visits, and direct them to appropriate destinations.
Communicate professionally with Board members, management, staff, and the public, using sound judgment and appropriate telephone etiquette.
Keep management informed about urgent or timely matters and potential operational issues, including personnel matters, project timetables, and financial or inventory concerns.
Transmit information or documents throughout the office using a computer, mail, or fax machine.
Perform administrative support tasks, including ordering office supplies, printing mailing labels, preparing bulk mailings, and creating envelopes.
Attend and participate in required meetings and trainings.
Provide information about the company, its employees and how to contact them, and the services it offers.
Collect, sort, distribute, or prepare mail, messages, and courier deliveries.
Perform other duties as assigned.