Administrative Assistant

Island Palm Communities•Oklahoma City, OK

5d•$21 - $21

About The Position

The Administrative Assistant acts as an administrative resource for the Director of Property Management (DPM) and secretarial duties of the group/office, much of which is of sensitive and confidential nature.

Requirements

High School Diploma or GED required
Minimum 1 - 3 years experience working in an administrative role required
Experience with computer systems required including web based applications and Microsoft Office
Able to summarize and communicate moderately complex information in varied written and verbal formats
Able to provide a high level of customer service to internal and external customers
Able to manage multiple assignments and tasks and work under pressure
Must have a current vehicle license in good standing and meet the driving records standards outlined in the Company Safe Vehicular Operations Policy

Nice To Haves

Bachelor's degree in a business related field preferred
2 - 5 years human resources or administrative experience preferred

Responsibilities

Attend weekly team meetings and trainings as requested. Prepare correspondence, meeting minutes and compiling of documents
Maintain supervisor's calendar, arrange and schedule meetings, and arrange travel and other accommodations
Generate weekly and monthly project reports. Assist with other reports as needed
Coordinate and compile property management reports
Responsible for ensuring coverage of office hours and maintaining office supply inventory
Prepare presentations for property management
Coordinate tasks across multiple departments and levels throughout the organization
Handle petty cash for office property management staff
Execute projects assigned by DPM
Support the DPM with all aspects of property managements

Benefits

Generous time off policies (including 11 paid holidays, generous Accrued Time Off increasing with years of service, paid sick time, annual day of service, and floating holiday)
401(k) plan with a company match
Various comprehensive Medical, Dental, & Vision plan options for you and your family
Flexible Spending Account and Dependent Care Flexible Spending Account
Long Term Disability, Basic Term Life and AD&D, optional supplemental life insurance
Tuition Reimbursement program and continuous training and development opportunities
Wellness program (group challenges, seminars, gym membership reimbursement)
Employee Assistance Program
Employee Discount Programs
Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families