Administrative Assistant | Stillwater, MN

Sevita•Hudson, WI

4d•Onsite

About The Position

The Administrative Assistant's primary duty is performing a full range of standard secretarial and administrative support services for multiple supervisors or staff. Rather than performing a single task, this position requires responsibilities that change with the needs of the office/department/program.

Requirements

High school diploma or equivalent
Two years’ experience in administrative support.

Responsibilities

Produces standard correspondence, memos and reports from drafts.
Proof reads and edits material for appropriate grammar, spelling and format.
Maintains calendars and daily schedules.
Schedules appointments and meetings for staff, supervisors and managers.
Attends meetings to record minutes as required.
Prepares and processes office administrative paperwork, such as employment requisitions, employee time sheets, expense vouchers, invoices, etc.
Reviews and processes non-routine paperwork associated with departmental functions, such as purchase requisitions, statistical activity/performance reports, work orders, etc.
Maintains and processes Petty Cash, securing cash box and assuring petty cash balances are accurate, including maintaining, reconciling, and securing a company checking account.
Ensures adequate inventory of office supplies and basic maintenance of office equipment.
Coordinates timely repair of office equipment.
Sets up and maintains confidential, sensitive files and records for multiple functions, ensuring efficient retrieval of information.
Serves as the liaison to company vendors, staff, etc.
Assists with special projects.
Gathers data and prepares a variety of documents and reports using established formats.
Maintains various databases such as the Network’s Census system.
Tracks and monitors company devices such as cell phones, computers and pagers/beepers, including ordering, tracking and the reclaiming of equipment from terminating employees.
May assist in maintaining records in accordance with State, Federal and company regulations and policy as required.
Assists with various Human Resources related tasks as required.
Performs duties of Associate Administrative Assistant as required.
Assists other administrative staff with special projects and overflow work as needed.