Administrative Assistant (Part-Time)

Owens Reality Services•Raleigh, NC

44d•$15

About The Position

As a core member of the team, you be responsible for management and coordination of supportive services for the Facility Manager and staff. As an Administrative Assistant, you will interact with professionals throughout the organization. In this role, you will report to the Site Manager of the portfolio.

Requirements

Minimum of 2 years of office experience.
Excellent communication and customer service skills, including strong writing, speaking and listening skills.
Excellent computer skills and above average knowledge of office software packages (Word, Excel, Outlook, etc.).
Solid attention to detail.
Data entry skills for work order system.
Ability to operate equipment such as copy machines, personal computers, scanners and other office equipment.
Confident positive attitude.
Excellent organizational skills.
Ability to multi-task and work in fast-paced environment.
Must be a team player
Bi-lingual Spanish

Responsibilities

Plan, direct and supervise office support services for the department, including organization of the office, ensuring efficient procedures, mail procedures, filing systems, invoice documentation, telephone, computers, and ensures that all systems are operational and records are up to date.
Responsible for scheduling staff via our Winteam system.
Responsible for payroll to include submitting proper HR paperwork to the corporate office.
Assists Facility Manager to ensure department compliance to company policies and procedures.
Maintenance of inventory with respect to office supplies and company forms, etc. for project team use.
Involvement with facilities planning, preventative maintenance and custodial operations as needed or requested.
Involvement in the dispatch of personnel as needed or requested.
Assists with ordering custodial supplies.
Assists with recruitment and on-boarding of new hires to include overseeing Core 6 safety training.
Implement and update employee badge system and ensure employees are trained on the timeclocks.
Serves as a member of the implementation team for new account set ups and trains new employees on their job requirements.
Additional duties as required.