Administrative Assistant

Mill Creek Lumber & Supply Company•Tulsa, OK

1d•$17 - $20•Onsite

About The Position

Mill Creek Lumber and Supply Company has been in business since 1934 and is a leading provider of quality lumber and building supplies, serving customers across the Midwest. We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant at our Wood Systems Inc. location. As an Administrative Assistant, you will provide essential support to our organization by performing various administrative and clerical tasks. Your role will be instrumental in ensuring smooth day-to-day operations and efficient workflow within the company. This is an excellent opportunity to join a reputable company and contribute to our continued success while setting yourself up for limitless career growth and opportunities.

Requirements

High school diploma or equivalent
Proven experience as an administrative assistant or in a similar role.
Proven experience in basic accounting
Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
Strong attention to detail and accuracy, specifically when dealing with numbers.
Proficient in using office software, including word processing, spreadsheets, and presentation tools.
Excellent written and verbal communication skills.
Strong interpersonal skills and ability to work well with individuals at all levels.
Ability to handle multiple tasks and work well under pressure.
Discretion and professionalism when handling confidential information.
Flexibility and adaptability to changing priorities and tasks.

Nice To Haves

additional education or certification in office administration or experience in manufacturing/construction is a plus

Responsibilities

Help maintain a positive and welcoming work environment.
Assist with customer and vendor support.
Front desk responsibilities including answering phones and helping walk-in customers
Setting up new customers and entering invoicing in accounting software
Help with collection of balances on retail customers
Maintaining historical records on all jobs
Managing time/payroll with employees and export to corporate
Posting all payments, making deposits and doing daily cash reports
Carry out day-to-day administrative tasks, such as managing correspondence, answering phone calls, responding to emails, scheduling meetings, and maintaining office supplies.
Create and maintain organized filing systems for physical and electronic documents. Ensure documents are accurately labeled, easily accessible, and stored securely.
Schedule appointments, meetings, and conferences, and make necessary arrangements, including reserving venues, coordinating travel, and preparing meeting materials.
Draft and proofread emails, memos, reports, and other documents. Prepare presentations and spreadsheets as required. Maintain professional and effective communication both internally and externally.
Accurately enter data into relevant systems and databases. Maintain accurate records of various types, such as inventory, expenses, and contacts. Prepare reports and summaries based on collected data as needed.
Maintain confidentiality and handle sensitive information with utmost discretion, adhering to relevant privacy regulations and company policies.
Assist executives and managers with tasks, including calendar management, travel arrangements, expense reports, and preparing presentations.
Work closely with colleagues to ensure efficient coordination and support across different departments. Foster a positive and collaborative work environment.
Other duties as assigned.