Administrative Assistant (2) - Housing Division- Newark & Jersey City

Catholic Charities of the Archdiocese of Newark • Jersey City, NJ

5d • Onsite

About The Position

Catholic Charities of the Archdiocese of Newark is seeking two Full-Time Administrative Assistants for their Newark & Jersey City shelter locations. One position is available at each location. The role requires the ability to start immediately and involves supporting shelter operations. The agency's mission is to serve the poor and marginalized in response to the Gospel of Jesus Christ, advocating for their needs and promoting the dignity of all people.

Requirements

• High school diploma required.
• Minimum 2 years of administrative assistant, office coordination, or clerical experience required.
• Strong proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Ability to maintain accurate records, track documentation, and manage multiple priorities simultaneously.
• Excellent organizational, time management, and follow-up skills.
• Strong written and verbal communication skills.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Comfortable working in a fast-paced environment with frequent interruptions and changing priorities.
• Ability to interact professionally with staff, clients, vendors, and community partners.
• Must be dependable, detail-oriented, proactive, and able to work independently with minimal supervision.

Nice To Haves

• Associate’s or Bachelor’s degree preferred.
• Prior experience in a nonprofit, social services, shelter, healthcare, behavioral health, or fast-paced human services environment strongly preferred.
• Experience answering multi-line phones, scheduling appointments/meetings, and supporting multiple team members preferred.
• Ability to take meeting notes and prepare professional correspondence and reports.

Responsibilities

• Maintain accurate records and track documentation.
• Manage multiple priorities simultaneously.
• Answer multi-line phones.
• Schedule appointments and meetings.
• Support multiple team members.
• Take meeting notes.
• Prepare professional correspondence and reports.
• Handle confidential and sensitive information with professionalism and discretion.
• Interact professionally with staff, clients, vendors, and community partners.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED