Administrative Assistant

State of Oklahoma•Arnett, OK

1d•Onsite

About The Position

Provide personal clerical support to Assistant District Attorneys in office, attorneys with cases pending in county, and the public through conducting and organizing administrative duties and activities including receiving and handling information.

Requirements

High school Diploma or GED
Work experience with dealing with the public
An equivalent combination of education and experience.
Relevant training or qualification
Knowledge and experience of relevant software applications - spreadsheets, word processing, and database management
Knowledge of administrative and clerical procedures
Knowledge of business principles
Proficient in spelling, punctuation, grammar and other English language skills
Proven experience of producing correspondence and documents
Proven experience in information and communication management
Ability to write and speak effectively
Computer skills, primarily MS Office including Word and Excel, and knowledge of office machines such as phone, copier/fax and printer
Professional dress and attitude required.
Strong writing and research skills
Ability to effectively communicate and work with law enforcement, elected officials, attorneys, and other agencies.
Must be able to pass a fingerprint and background check and have no criminal history.

Nice To Haves

Knowledge of legal and juvenile terminology a plus, but not required

Responsibilities

Obtain reports from law enforcement agencies for review by Assistant District Attorneys for charges on individuals in jail and for arrest warrants.
Prepare and generate criminal charges, court documents, correspondence, and other reports for prosecution.
Prepare and file criminal cases with the Court and manage docketing and calendar events.
Handle phone calls and walk-in traffic, build and maintain case files, and correspond with law enforcement and other state and local agencies.
Pull files for the weekly court dockets, deliver documents to judges for signatures, retrieve them, make copies, and file them with the Court Clerk.
Maintain a complete filing system: closed cases are kept in the office for five years, with older cases stored in the courthouse's lower floor.
Ensure open files for active cases are maintained and pulled daily for court dockets for each Assistant District Attorney.
Implement and maintain office equipment including copy machine, fax machine, printer: replace toner when required, replace stapler system when required, replace paper supply when required.
Handle incoming mail and other material and place in proper file.
Collate information.
Maintain databases.
Communicate verbally and in writing to answer inquiries and provide information.
Liaison in person and on the phone to relay information on cases and court dockets.
Operate office equipment.
Manage office supplies.