Administrative Assistant

Shambaugh & Son, L.P. • Fort Wayne, IN

39d • Onsite

About The Position

Shambaugh & Son L.P. is seeking an Administrative Assistant for the Fire Protection National Service Division. This role is responsible for providing organizational and administrative support to ensure efficient day-to-day operations. The Administrative Assistant serves as a key resource for internal teams, customers, and leadership by managing communications, coordinating schedules, maintaining records, and supporting operational processes.

Requirements

• High school diploma or equivalent
• 2+ years of administrative, office support, or customer service experience.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and Teams.
• Ability to manage multiple priorities while maintaining accuracy and professionalism.
• Regular and reliable attendance

Nice To Haves

• Associate degree preferred

Responsibilities

• Provide administrative support to leadership and department personnel.
• Manage calendars, schedules, meetings, and travel arrangements as needed.
• Prepare, organize, and maintain documents, reports, and records.
• Answer and direct customer and employee inquiries in a professional manner.
• Assist with data entry, filing, purchase orders, and invoice processing.
• Coordinate office communications, meetings, and special projects.
• Support onboarding activities and training documentation.
• Ensure accurate and timely completion of administrative tasks.
• Other duties as assigned.

Benefits

• competitive salary and benefits package

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED