Administrative Assistant - MRSS

Catholic Charities of the Archdiocese of Newark • Jersey City, NJ

21d • $36,000 - $38,000 • Onsite

About The Position

Catholic Charities of the Archdiocese of Newark is currently seeking a Full Time Administrative Assistant for our Mobile Response and Stabilization Services Program located in Jersey City, NJ. This role provides essential administrative support to program management and daily office operations, ensuring the smooth functioning of the program and maintaining confidentiality of sensitive information.

Requirements

• A high school diploma or GED is preferred, but not required.
• 1-2 years experience in office operations is preferred
• Valid NJ drivers license
• Bilingual English/Spanish preferred

Responsibilities

• Provide administrative support to program management and daily office operations.
• Manage records, documentation, and the program's management information system.
• Maintain accounting records, budgets, billing, reimbursements, and payment requests.
• Process timesheets and assist with payroll-related administrative tasks.
• Coordinate calendars, meetings, appointments, and office communications.
• Perform clerical duties, including filing, data entry, mail processing, and phone support.
• Maintain office supply inventory and coordinate purchasing.
• Track employee leave and maintain administrative records.
• Ensure confidentiality of sensitive employee and client information.
• Monitor reception areas and ensure compliance with facility safety and sign-in/sign-out procedures.
• Identify and report safety concerns in accordance with organizational policies.
• Perform additional administrative duties as assigned.

Benefits

• Competitive compensation
• Comprehensive benefits package with an 80/20% cost split between employer and employee
• Potential eligibility for federal student loan forgiveness

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED