Administrative Assistant

NBCUniversal•Universal City, CA

23h•Onsite

About The Position

The Administrative Assistant will work under the direction and guidance of the Executive Assistant and the VP, Business Strategy to provide administrative and personal support to the Chairman, NBCU Entertainment & Studios.

Requirements

Bachelor’s degree or higher
2 years of demonstrated successful organizational skills and the ability to prioritize in an Assistant role covering a desk
Minimum 2 years experience and demonstrated ability in Outlook, Microsoft Word, Excel, PowerPoint
Ability to establish and maintain good working relationships with individuals within NBCUniversal and in the business community
Demonstrated ability to handle sensitive and confidential information with discretion and integrity
Candidates must have a valid driver’s license and reliable form of transportation

Nice To Haves

High degree of professionalism and the ability to interface well with Senior Level management and discretion in handling confidential information
Extreme attention to detail and organizational skills
Ability to multi-task and prioritize in a fast-paced environment and be flexible with changing schedules
Strong sense of urgency
Ability to take direction from multiple people
Impeccable communication skills & sound judgement to escalate information to appropriate parties
Strong interpersonal skills that will support the ability to successfully work in a multi-assistant office
Experience working at an agency or in the entertainment industry
Demonstrated interest in strategy, business development, and strategic initiatives

Responsibilities

Daily administrative duties including, but not limited to, managing appointments & reservations, maintaining rolodex, booking conference rooms, facilitating IT support, generating parking passes, managing arrivals, cataloging and distributing incoming and outgoing mail, coordinating meals, setting reminders, and ordering & restocking office materials
Ensure calendar is up-to-date with latest event & meeting details
Assist with travel itinerary and confirm any logistics
Manage executive and talent gifting, including research, coordination, and execution of thoughtful and timely correspondence
Prepare meeting materials including credit/client list, bio, & recent headlines
Cover desk & phones of Executive Assistant when needed
Run (often time-sensitive) errands on and off the lot
Interact across all NBCUniversal business units and functions—including business affairs, HR, finance, legal, strategy, communications, distribution, marketing, production, and other enterprise teams