Administrative Assistant (Contract) - LANGE Shared Services

LANGE Shared Services•Wichita, KS

1d•$19 - $22•Onsite

About The Position

The Administrative Assistant supports the daily operations of the office by providing exceptional service, dependable administrative support, and a welcoming presence for employees and visitors. This role ensures smooth communication, organized workspaces, and reliable coordination across departments while contributing to a positive and professional office environment.

Requirements

2+ years of administrative or office experience.
Excellent interpersonal and customer service skills.
Ability to answer customer calls via a multi-line phone system.
Strong computer skills, including proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and general comfort with new software systems.
Strong organizational skills and attention to detail.
Excellent verbal and written communication skills.
Ability to multitask, prioritize tasks, and follow through with minimal supervision.
Professional, positive demeanor with strong customer service orientation.
Valid Driver’s License.

Nice To Haves

Experience coordinating large events.
Experience managing calendars in software like MS Outlook.

Responsibilities

Acts as the director of first impressions for LANGE; greets employees, guests, and vendors with a professional, friendly demeanor.
Manages visitor check-ins, badges, and incoming calls to ensure a positive and secure experience.
Operates the multiline phone system and route calls to the appropriate team members.
Processes interoffice mail, outgoing mail, and local deliveries, ensuring timely distribution.
Prepares reports, letters, and other documents using word processing, spreadsheet, database, or presentation software.
Monitors and maintain office supplies, equipment, and shared spaces to keep the environment clean, organized, and efficient.
Drafts and distributes internal communications, announcements, and updates as requested.
Supports onboarding by preparing workspaces, assembling welcome materials, and coordinating employee needs.
Completes administrative projects requested by departments or leadership team members.
Identifies and supports process improvements that enhance office operations and the employee experience.
Prepares meeting agendas and coordinates arrangements, including catering for luncheons and company events.
Provides lunch coverage and backup support for administrative staff at other LANGE locations.