Administrative Assistant (part time)
About The Position
Administrative Assistant (part time) Title: Administrative Assistant (part time) Belong. Connect. Grow. with KBR! KBR’s National Security Solutions team provides high-end engineering and advanced technology solutions to our customers in the intelligence and national security communities. In this position, your work will have a profound impact on the country’s most critical role – protecting our national security. Why Join Us? Innovative Projects: KBR’s work is at the forefront of engineering, logistics, operations, science, program management, mission IT and cybersecurity solutions. Collaborative Environment: Be part of a dynamic team that thrives on collaboration and innovation, fostering a supportive and intellectually stimulating workplace. Impactful Work: Your contributions will be pivotal in designing and optimizing defense systems that ensure national security and shape the future of space defense. The Office Administrator will provide critical program management and logistical support to the NUWC MILSATCOM engineering team. This role is responsible for the formal management of contract deliverables and maintaining the operational readiness of KBR’s San Diego Office.
Requirements
- High School Diploma
- Logistical Expertise: Demonstrated experience scheduling and hosting professional meetings within government or defense contracting facilities.
- Communication: Proven ability to communicate effectively with executive-level staff, vendors, and government customers.
- Process Control: Understanding of configuration management and baseline control as it applies to administrative and program documentation.
- Security Clearance: Ability to obtain a SECRET security clearance
Nice To Haves
- Higher Education (Associate Degree / Bachelor Degree)
- Experience working in the defense domain
- Prior experience managing an office or serving as an admin / executive assistant
- Prior experience working as a facility security officer (FSO / AFSO)
Responsibilities
- Program Management Support: Assist Program Manager & engineering leads with the tracking and submission of internal documents and financial claims to ensure alignment with policy.
- CDRL Management: Oversee the life cycle of Contract Data Requirements Lists (CDRLs) and required training, ensuring all technical oversight leads meet government submission deadlines.
- Engineering Lead Support: Coordinate scheduling for multiple engineering leads, including booking conference rooms and meeting spaces at both KBR facilities and government sites.
- Facility Hosting & Security: Act as the primary host for the KBR office, overseeing visitor check-in/check-out procedures and ensuring compliance with secure facility protocols.
- Travel & Logistics: Upon request Manage travel bookings and requirements for program manager supporting as contractual obligations.
- Budget & Facility Oversight: Support the facilities team in annual budget planning and interact with property management to maintain the San Diego office footprint.
- Administrative Procurement: Manage the procurement of office supplies and other materials as needed to for the San Diego Office.
Benefits
- KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule.
- We support career advancement through professional training and development.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
