Administrative Assistant

GE HealthCare•Arlington Heights, IL

2d•Onsite

About The Position

Receptionist and Administrative support at Arlington Heights site, greeting visitors and clients and providing general assistance. Provide comprehensive administrative support to PDx USCAN team, requiring strong organizational skills, attention to detail and proficiency in office software to ensure smooth operations.

Requirements

High School Diploma, GED or local equivalent.
2 years secretarial/administrative experience
Knowledge of general office management and current computer/office communications technologies; expert in PowerPoint, Word, Excel and Outlook
Self Starter, proactive, able to work independently with minimal direction, able to maintain confidentiality and handle matters discreetly
Effective time management and organizational skills; able to balance multiple priorities
Effectively problem solve and resolve a variety of issues and topics within the job scope
Ability to effectively interact and communicate with senior level management and corporate contacts.
Excellent interpersonal, verbal and written communications skills including strong grammatical skills

Nice To Haves

Bachelors degree OR at least five years experience working in administration, office management, or related field in a corporate or professional business environment.
Excellent administrative and interpersonal skills, with ability and confidence to effectively interface with senior management and high profile clients.
Familiarity and working knowledge of relational databases and knowledge of the GE Internet, Support Central and other relevant applications desirable.
Extremely well organized, with attention to detail, yet able to multi-task in an environment of changing priorities.
Intellectually sharp, able to grasp concepts and think/learn quickly.
Professional approach, good judgment, creative problem-solver.
Possessing the personal drive and commitment to implement innovative solutions.
Ability to accepting constructive criticism and deal calmly and effectively with high stress situations. This includes continuing to persevere and remaining calm in challenging or frustrating circumstances.
A self starter able to work on own initiative and well in a team environment.

Responsibilities

Proactively support internal customer by independently handling all assigned administrative duties and taking direction from and balancing the needs of multiple staff members.
Providing administrative support to clients through effectively maintaining and coordinating calendars, scheduling appointments and meetings, making travel arrangements, telephone coverage (if needed), filing, processing and reconciling T&L expense accounts, handling various purchases and making AP invoice arrangements.
Schedule, plan and organize all logistical details for in-house and off-site meetings, training and events.
Provide general office administrative services.
Will support budget management, liaising with finance to ensure costs are monitored and controlled.
Provide tactical support (answering questions on central sites and on various internal processes and e-tools).
Help keep organization charts up to date as directed
Maintain filing and records management systems and other office flow procedures which may be confidential