Administrative Assistant, Hardware Technology

Apple • Austin, TX

1d • Onsite

About The Position

This administrative role provides comprehensive support for a large engineering team, focusing on essential operational tasks. Integrity, good judgment, the ability to stay calm and flexible as business needs evolve, and a good sense of humor are key traits for this role. The ideal candidate will stay ahead of the curve by anticipating challenges and addressing them before they arise. The goal is to meet the team's needs and solve problems before they become obstacles. As a collaborator with a friendly, approachable attitude, you will work closely with other cross-functional teams to keep systems running smoothly under tight time constraints to secure goods and contract services. You'll manage equipment inventory, order office supplies, and coordinate facilities. You'll also be engaged in ongoing projects such as event planning and new hire onboarding. The role requires both physical and cognitive skills to manage the dynamic environment effectively. Physical requirements include the ability to move between buildings, transport supplies, and handle light office tasks like setting up meeting spaces and events. This position is onsite and requires consistent in-office presence, with remote work supported but not primary.

Requirements

• 3+ years of previous administration or equivalent work experience
• Experience managing various projects and events from conception to completion
• Ability to stay calm and flexible as business needs evolve
• Good business judgment
• Ability to communicate with people across various functions and levels
• Organized, analytical, and enjoys providing support and solving problems independently
• Highly organized, independently motivated, resourceful individual who can prioritize and excel in a fast-paced environment
• Team player with a friendly, can-do attitude
• Physical and cognitive skills to manage the dynamic environment effectively

Nice To Haves

• High proficiency with a variety of applications such as Apple Calendar, Keynote, Pages, Slack, Quip, and Excel/Numbers
• Ability to work well independently or collaboratively as needed
• Experience working in a highly dynamic environment supporting a large group
• Exceptionally proactive self-starter with phenomenal attention to detail, accuracy, and timeliness
• Strong written and verbal communication skills; have the ability to exercise tact, discretion, and the initiative to efficiently meet the demands of all groups within the team.
• Good sense of humor

Responsibilities

• Provide comprehensive support for a large engineering team, focusing on essential operational tasks.
• Anticipate challenges and address them before they arise.
• Meet the team's needs and solve problems before they become obstacles.
• Work closely with other cross-functional teams to keep systems running smoothly under tight time constraints to secure goods and contract services.
• Manage equipment inventory.
• Order office supplies.
• Coordinate facilities.
• Engage in ongoing projects such as event planning and new hire onboarding.
• Move between buildings, transport supplies, and handle light office tasks like setting up meeting spaces and events.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed