Administrative Assistant (Part-Time) (55253)

ATS FAMILY•Temecula, CA

1d•$19 - $25

About The Position

Applied Technical Services, LLC (“ATS” or the “Company”) is a leading provider of critical testing, inspection, certification, and compliance services. The Company serves clients across a diverse set of large and stable end markets including manufacturing, power generation, aerospace, medical, and defense. ATS was founded in 1967 and is headquartered in Marietta, GA. Today the Company employs nearly 2,100 team members in over 95 locations across the United States. Our purpose is to create a safe and reliable world and our mission is to deliver assurance through precise technical and professional services. Job Title: Part-Time Administrative Assistant – Calibration Department Well established Calibration and Inspection service organization in the Temecula, CA area is seeking an Data Entry / Office Manager for a Part-time, possible Full time position. The responsibilities include: Data entry into computer database from Lab Travelers and Field Service Reports. Print/ scan calibration certificates, shippers and invoice reports. Scanning and/or mailing customer invoices. Receiving vendor invoices and matching purchase order and packing slips. Outsourcing equipment to Vendors Accounts payable/ receivable data entry, posting and processing vendor invoices for payment. Scan file folders, renaming and storing to appropriate software databases. Filing as needed. Maintain computer software recall databases. Preparing quotes and correspondence and other documents Able to communicate with clients daily, Project coordinator for a couple of our large customers. Onsite scheduling Reviewing files and invoicing customers according to their purchase order requirements. Shipping and receiving equipment in and out of the office as needed. Assist with other administrative duties as needed. Assist customer with status of equipment information.

Requirements

3 to 5 years’ administrative experience, quality or shipping/receiving experience.
Proficient in Microsoft Office -Word & Excel; Data Entry Knowledge; Typing Skills
High level of attention to detail on paperwork and equipment
Ability to continually self-evaluate the accuracy of your work.
Ability to focus on routine tasks in a busy fast-paced environment.
Demonstrated ability to follow written and verbal instructions.
Demonstrated mechanical aptitude to recognize different types of equipment.
A willingness to work occasional overtime is required.
High School Diploma or equivalent.
Shall provide their own cell phone with data plan for connection to ATS email and multi-factor authentication.
U.S. Persons” Only: A requirement of this position is access to information that is subject to U.S. export controls under the U.S. International Traffic in Arms Regulations (“ITAR”). Accordingly, the company will consider only “U.S. Persons” for this position. A “U.S. Person” includes (a) U.S. citizens or nationals; (b) U.S. lawful permanent residents (i.e., “green card” holders); (c) persons granted refugee status; or (d) persons granted asylum in the United States.

Nice To Haves

Bachelor’s degree preferred but not required.

Responsibilities

Data entry into computer database from Lab Travelers and Field Service Reports.
Print/ scan calibration certificates, shippers and invoice reports.
Scanning and/or mailing customer invoices.
Receiving vendor invoices and matching purchase order and packing slips.
Outsourcing equipment to Vendors
Accounts payable/ receivable data entry, posting and processing vendor invoices for payment.
Scan file folders, renaming and storing to appropriate software databases.
Filing as needed.
Maintain computer software recall databases.
Preparing quotes and correspondence and other documents
Able to communicate with clients daily, Project coordinator for a couple of our large customers.
Onsite scheduling
Reviewing files and invoicing customers according to their purchase order requirements.
Shipping and receiving equipment in and out of the office as needed.
Assist with other administrative duties as needed.
Assist customer with status of equipment information.