Administrative Assistant

Washington County, Oregon•Hillsboro, OR

9d•Onsite

About The Position

We are seeking an Administrative Assistant to manage a variety of important administrative, recruitment, travel, reception, accounting, and docketing tasks. This position reports to the Administrative Manager and works closely with the administration team.

Requirements

Graduation from high school or possession of a G.E.D. equivalent; AND five (5) or more years of progressively responsible administrative experience related to office management or a major administrative function for a department or division.
Possession of an Associate degree or Professional Certification in business administration, public administration, or related field may substitute for two (2) years of required work experience.
Criminal background check
Must obtain Criminal Justice Information Services (CJIS) Certification within 30 days of employment

Nice To Haves

Knowledge of principles and practices of administrative support services administration in the public sector including methods and techniques used in financial administration, personnel administration, purchasing, project management, and contracting.
Knowledge of procedures and techniques of budget preparation and accounting and the ability to implement and maintain standard filing and accounting systems.
Knowledge of principles and practices of sound business communication; correct English usage, spelling, punctuation, grammar, and composition.
Skills to organize and maintain office/administrative systems and procedures.
Skills to understand, interpret, and apply County and department policies, procedures, and technical materials.
Skills to compose correspondence requiring a high degree of initiative and judgment.
Skills to define administrative problems and recommend and implement solutions.
Ability to follow complex oral and written instructions.
Ability to manage multiple and rapidly changing priorities.
Ability to work independently and prioritize time and work assignments effectively.
Ability to implement and maintain standard filing systems.

Responsibilities

Lead all aspects of departmental recruitment: Work with hiring manager and the assigned talent acquisition business partner to open recruitments, draft requisition plans, coordinate screening, interviews, and onboarding.
Oversee end-to-end travel logistics: book flights and hotels, register for conferences, manage reimbursements, per diem, and submit Workday spend authorizations and expense reports.
Prepare and send monthly discovery statements
Process payments received, primarily for public records, discovery requests and related services.
Prepare and submit weekly deposits promptly and accurately.
Assist in reconciliation of daily court dockets, with internal calendaring systems.
Provide welcoming, professional front-desk coverage when the primary receptionists are unavailable: handle phones, greet visitors, route inquiries, and maintain office security protocols.
Perform other administrative and legal support duties as assigned