Administrative Assistant

AST SpaceMobile • Midland, TX

7h • Onsite

About The Position

AST is searching for an Administrative Assistant who provides comprehensive administrative and operational support to the Spacecraft Engineering & Power Systems organization, enabling leadership to focus on critical engineering, development, and business objectives. This role serves as a key partner to department leadership by managing calendars, coordinating meetings and travel, supporting onboarding activities, preparing reports and presentations, maintaining departmental records, and assisting with daily operational needs. The ideal candidate is highly organized, detail-oriented, and proactive, with the ability to manage multiple priorities, handle confidential information professionally, and collaborate effectively across engineering, manufacturing, and business teams. This position plays a vital role in improving organizational efficiency and supporting the continued growth and success of the engineering organization.

Requirements

• Associate’s degree preferred; equivalent experience considered.
• 3+ years of administrative, office management, or coordination experience.
• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word).
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities.
• Ability to handle sensitive and confidential information professionally.

Nice To Haves

• Experience supporting engineering, manufacturing, aerospace, or production organizations is preferred.
• Self-starter with strong attention to detail.
• Comfortable working in a fast-paced, rapidly changing environment.
• Strong customer-service mindset and ability to work across multiple teams.
• Proven ability to anticipate needs and solve problems proactively.

Responsibilities

• Manage calendars, meetings, and scheduling.
• Coordinate travel arrangements, lodging, and expense reporting.
• Support onboarding activities for new employees and contractors.
• Prepare presentations, reports, meeting agendas, and meeting minutes.
• Track action items and follow up with team members as required.
• Organize team events, training sessions, and customer/vendor visits.
• Maintain electronic filing systems and departmental records.
• Process purchase requests, invoices, and administrative paperwork.
• Coordinate office supplies, catering, and facility-related requests.
• Serve as a point of contact for visitors, vendors, and internal stakeholders.
• Assist leadership team with special projects and operational initiatives.

Benefits

• Medical, dental, vision
• 401(k) (pre-tax & Roth)
• Life insurance, disability coverage
• HSA, FSA benefits are optional
• Employee Assistance Program
• PTO / sick leave
• Up to $5,000 in temporary housing (first 3 months)
• $1,050/month after tax stipend after 1st working month on an ongoing basis

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree