Administrative Assistant- 1st Shift (2887)

CARL BUDDIG GROUP•Sheboygan, WI

26d•Onsite

About The Position

This position will directly support the leadership team with a wide range of administrative and office support responsibilities. This role serves as a primary point of contact for incoming calls, visitors, and meeting coordination while helping maintain a professional and organized office environment.

Requirements

Associates degree or previous administrative experience preferred, with 1–3 years of office or administrative support experience strongly preferred.
Requires a basic understanding of GMP’s, HACCP and SQF guidelines.
High proficiency in MS Office Suite skills (Word, Excel and PowerPoint).
Excellent written and oral communication/interpersonal skills.
Professional phone etiquette and ability to interact with visitors, vendors, employees, and leadership in a professional manner.
Ability to read and write English. Ability to read a limited number of two and three syllable words and to recognize similarities and differences between words and between series of numbers. Ability to print and speak simple sentences.
Ability to collaborate as part of a team and support multiple departments and leaders.
Highly motivated and action oriented, with demonstrated ability to effectively organize tasks, manage time, set priorities and meet deadlines.
Demonstrated problem solving skills and ability to handle changing priorities throughout the day.
Strong organizational skills and attention to detail.
Proven competency in the following areas: Action Orientation, Listening, Informing, Customer Service, and Professional Communication.
Ability to maintain confidentiality and handle sensitive information appropriately.

Responsibilities

Answers and directs incoming phone calls in a professional and timely manner.
Greets and assists visitors, vendors, applicants, and employees entering the office.
Coordinates conference room scheduling, setup, and cleanup for meetings and events.
Assists with planning and coordinating meeting lunches, team events, and office gatherings.
Maintains office organization, supplies, and general administrative support for leadership team members.
Supports leadership team with calendar coordination, document preparation, filing, and communication needs.
Assists with creation and distribution of company communications, flyers, and administrative documents.
Maintains vendor and visitor relationships with a high degree of customer service and professionalism.
Supports administrative tasks such as badge requests, office coordination, mail distribution, and record management.
Interfaces with all departments and different levels of employees while assisting with questions and general office support.
Assists other departments when required.
Light travel to other locations may be required on occasion.
Takes responsibility of work area to produce a safe and quality food product. Reports all food safety related problems to your manager and to the QA dept in order to initiate immediate action.